The key to a successful event is in the amount of preparation being done before it. An event planning proposal is the handiest tool used by wizened event planners in making sure that they are able to cater to the needs of their clients who are planning on hosting an event.

Whether you are creating an event proposal for your own event or for a client, it is best that you pattern your proposal according to a proper event proposal format. On this page, we have easily downloadable event proposals and event sponsorship proposal templates.

Easy to Edit Event Proposal Template

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Sponsorship Proposal Template


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Sample Proposal Template


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Basic Proposal Outline Template


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Proposal Outline Template


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Simple Proposal Template


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Wedding Event Proposals

Beach Wedding Proposal

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File Format
  • PDF

Size: 3 MB

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Garden Wedding Proposal

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File Format
  • PDF

Size: 68 KB

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Wedding Planner Proposal

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File Format
  • PDF

Size: 109 KB

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Debut Event Proposals

Debut Event Sample Proposal

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  • DOC

Size: 20 KB

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Music Event Proposals

Live Music Event

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  • PDF

Size: 38 KB

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Music Festival Event

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File Format
  • PDF

Size: 90 KB

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What Is an Event Proposal?

An event proposal is a document that is prepared by someone who is planning to host an event. It manifests all the important aspects of a planned event such as but not limited to the following:

  • The description of what an event is all about and what it is aiming to achieve.
  • The specific time and date of the event.
  • The possible venues for the event.
  • The specific activities to be done per segment of the event
  • The costs of the event planner’s services
  • The projected budget for the event
  • The description of the individuals and organizations involved in realizing the goals of the event
  • The strategies to be used in inviting the event’s participants or guests

 

An event proposal is usually attached to event proposal letters. An event proposal letter serves as a formal introduction of the actual proposal that is attached to it. It contains an overview of the event proposal.

When Is an Event Proposal Necessary?

If you are a professional event planner, then you must already be familiar of the varying situations that usually call for an event proposal. The following are the most common events that require a proposal:

  • Weddings
  • Wedding anniversaries
  • Engagement parties
  • Bachelorette parties
  • Corporate functions
  • Inter-organizational conventions
  • Fashion shows
  • Art exhibits
  • Literary festivals
  • Music festivals

Birthday Event Proposals

18th Birthday Proposal

Details
File Format
  • DOC

Size: 61 KB

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Birthday Party Event

Details
File Format
  • PDF

Size: 124 KB

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School Event Proposals

Back to School Event

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File Format
  • PDF

Size: 627 KB

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High School Proposal

Details
File Format
  • PDF

Size: 19 KB

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Sports Event Proposals

Sports Day Proposal

Details
File Format
  • PDF

Size: 26 KB

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Sports Event Sponsorship Proposal

Details
File Format
  • PDF

Size: 494 KB

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Fundraising Event Proposals

Fundraising Event Planning Proposal

Details
File Format
  • PDF

Size: 91 KB

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Fundraising Event Sponsorship Proposal

Details
File Format
  • PDF

Size: 147 KB

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Event Planning Proposals

Sample Event Planning Proposal in PDF

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File Format
  • PDF

Size: 195 KB

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Event Planning Client Proposal Sample

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File Format
  • DOC

Size: 19 KB

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How to Write an Event Proposal

Writing event proposals is a task that requires a lot of attention to detail and a lot of understanding of the needs of the person whom the event proposal is for.

If you are an event planner and you are being contacted by a potential client to make an event proposal, it is naturally your job to set up a personal meeting with your prospective client. However, in circumstances in which your client is unable to meet up with you in order to discuss his/her preferences for the event that needs a proposal, you have the option to write an event proposal through an e-mail.

You can follow these guidelines in writing an event proposal through an e-mail:

  • Make a formal request for an interview with your client. Ask them which they would prefer, whether through phone or e-mail.
  • Correspond with your client regarding their preferences for the event.
  • Write your event proposal based on a proper sample event proposal template and send it through e-mail.

How to Write an Event Proposal for Sponsorship

Most nonprofit organizations organize events in order to attract willing sponsors that can fund their organizational activities. Below are some rules you can follow in writing an event proposal for sponsorship:

  • Determine the goal of the activity or program to which you are seeking sponsorship for.
  • Conduct a research on the possible entities that may be interested in sponsoring your objectives or goals.
  • In your event proposal, write an overview of what your organization is all about.
  • Describe the possible results that may be obtained if the participants of your planned event would decide to donate to your cause or goal.
  • Create a detailed plan of the activities that are to be included in the event you are planning.
  • Calculate the costs of the event you are planning.
  • Finalize the guest list for the event you are planning.

Event Business Proposals

Event Coordinator Business Proposal

Details
File Format
  • DOC

Size: 432 KB

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Event Planning Business Proposal

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File Format
  • DOC

Size: 8 KB

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Event Planning Business Proposal

Details
File Format
  • DOC

Size: 27 KB

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Event Budget Proposal

Event Planning Budget Proposal

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File Format
  • PDF

Size: 331 KB

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Event Management Proposals

Corporate Event Management Proposal

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File Format
  • PDF

Size: 975 KB

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Event Sponsorship Proposals

Community Event Sponsorship Proposal

Details
File Format
  • PDF

Size: 4 MB

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Music Event Sponsorship Proposal

Details
File Format
  • DOC

Size: 16 KB

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Anniversary Event Proposals

Wedding Anniversary Event Proposal

Details
File Format
  • PDF

Size: 1 MB

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50th Anniversary Event Proposal

Details
File Format
  • PDF

Size: 56 KB

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Annual Event Proposal

Annual Dinner Event Proposal

Details
File Format
  • PDF

Size: 368 KB

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Charity Event Proposals

Simple Charity Event Proposal

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File Format
  • PDF

Size: 68 KB

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Charity Event Sponsorship Proposal

Details
File Format
  • PDF

Size: 2 MB

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How to Write an Event Proposal for Fashion Show

Fashion shows have been organized for decades. It is the event wherein fashion designers would gather fashion enthusiasts in order for them to bear witness to the grandeur of their art. Fashion shows are a great avenue for these designers to showcase their new fashion lines and attract potential buyers. That is why there must be a lot of thought used during the preparation stage of each fashion show. One way to ensure that your fashion show would become a sensational success is by hiring an event planner or by creating a well-researched and meticulously prepared fashion show event proposal.

If you are creating a fashion show proposal, here are some guidelines that can help you in fabricating an effective one:

  • Converse with the fashion designers whose clothes would be showcased during the event. Get to know the inspiration for their art and the general theme of their fashion lines.
  • Decide on the basics of the fashion show such as its possible venue, the size of the venue, and its accessibility to your target guests.
  • Create a guest list that is rife with individuals who are well-known in the fashion industry.
  • Dedicate a section in your proposal that is solely for the description of how you intend to decorate the venue of the fashion show.
  • Lastly, provide an itemized list of the costs per item of material to be used during the fashion show as well as the cost of the activities and fees of the manpower involved.

 

To know more about proposals, refer to our collections of event programs and event contract templates.

College Event Proposals

Providence College Event Proposal

Details
File Format
  • PDF

Size: 5 MB

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College Event Proposal Sample

Details
File Format
  • PDF

Size: 216 KB

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Concert Event Proposals

Live Concert Event Proposal

Details
File Format
  • DOC

Size: 11 KB

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Evening Concert Event Proposal

Details
File Format
  • PDF

Size: 386 KB

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Dance Event Proposals

Dance Event Proposal Example

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File Format
  • DOC

Size: 286 KB

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Dance Event Sponsorship Proposal

Details
File Format
  • PDF

Size: 563 KB

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Festival Event Proposals

Food Festival Event Proposal

Details
File Format
  • PDF

Size: 40 KB

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Cultural Festival Event Proposal

Details
File Format
  • PDF

Size: 2 MB

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Film Festival Event Proposal

Details
File Format
  • PDF

Size: 2 MB

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Launching Event Proposals

Product Launching Event Proposal

Details
File Format
  • DOC

Size: 11 KB

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Property Launching Event Proposal

Details
File Format
  • PDF

Size: 195 KB

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Club Event Proposals

Nightclub Event Proposal

Details
File Format
  • DOC

Size: 11 KB

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Club Event Sponsorship Proposal

Details
File Format
  • PDF

Size: 1 MB

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Party Event Proposals

Pool Party Event Proposal

Details
File Format
  • PDF

Size: 5 MB

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Halloween Party Event Proposal

Details
File Format
  • PDF

Size: 732 KB

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Third Party Event Proposal

Details
File Format
  • PDF

Size: 187 KB

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Simple Event Proposal

Simple Event Planning Proposal

Details
File Format
  • DOC

Size: 603 KB

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Event Bid Proposals

Event Management Bid Proposal

Details
File Format
  • DOC

Size: 1 MB

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Event Bid Proposal Sample

Details
File Format
  • DOC

Size: 7 KB

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Event Coordinator Proposals

Special Event Coordinator Proposal

Details
File Format
  • PDF

Size: 27 KB

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Event Coordinator Job Proposal

Details
File Format
  • PDF

Size: 183 KB

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Tips in Designing the Best Event Proposal

Here are some rules you can follow when designing the best event proposal:

  • Understand the main purpose of the event.
  • Always consult with your client or whoever is the person in charge in overseeing the whole event.
  • Adjust the event program you are planning according to the financial capacity of your client.
  • Canvas the prices of all the items you need for the event in order to arrive at an appropriate calculation of the entire event’s budget.

For more event-related documents, refer to our collections of event order forms and event feedback forms.

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