Whether you are an individual who is selling a used car, a manager of a car dealership, or any vehicle-selling company, you must ensure that your business processes subscribe to the standard procedures pertaining to vehicle-selling, and use standard documents and forms in your regular business transactions.
One such form is the vehicle purchase order form that serves as the legally binding sales contract between vehicle buyer and seller. For your convenience, here are vehicle Sample Forms that you may download freely and edit according to your preferences.
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Vehicle Purchase Order Forms
A purchase order form is a document that serves as a legal sales contract between vehicle buyer and seller. It contains the detailed information regarding the sale of the vehicle such as the items ordered, quantity, specifications, taxable amounts, price, etc.
This form is first issued by the seller to the potential buyer. Once the buyer accepts the agreed price of the products or services in the purchase order form, that is when the purchase order becomes a legally binding sales contract.
Parts of a Vehicle Order Form
A vehicle order form must be crafted in such a way that it appropriately fits all the relevant information regarding the type of vehicles being sold and the nature of the vehicle company’s business procedures. Despite the variations a vehicle purchase order form can have, there are, however, specific types of information that must essentially be present in the said form. Those are the following:
- the logo and name of the vehicle company or the individual selling a used car/vehicle;
- a huge heading in the topmost part of the document that states, “Vehicle Order Form”;
- customer information (name, address, contact number, signature, etc.);
- make of the vehicle to be purchased;
- model of the vehicle;
- body style of the vehicle;
- registered number of the vehicle’s engine;
- modifications made on the vehicle (if any);
- price of the vehicle;
- documentation fees;
- registration fees and tax;
- other taxable amounts;
- date of purchase;
- date of delivery;
- specific instructions.
Indeed, creating a vehicle order form does not have to be a harrowing task. You only need to download our templates and fill in your company’s specifics and other necessary alterations and voila—you have a vehicle order form. For other related order forms, click on the following links:
Vehicle Order Form Example
Vehicle Card Order Form
Vehicle Decal Order Form
Vehicle Placement Order Form
Example of Vehicle Order Form
Things to Remember When Selling Vehicles
1. Check your state laws.
Just like any business, when you sell vehicles, you must subscribe to the pertinent state laws regarding vehicles. Most states have specific laws regarding the registration of vehicle engines, the standardization of the documents involved in selling vehicles, the mandatory requirement of selling vehicles only to those who possess a legal driver’s license to operate/drive the type of vehicle being purchased.
2. Make sure that the engines are registered.
Most states mandate vehicle or car dealers to check whether or not the cars they are selling have registered engines. Otherwise, the selling of vehicles with unregistered engines may lead to a company incurring fines and penalties, or sometimes even minor penal infractions/offences.
3. Ensures that the selling of vehicles is a legalized and actionable transaction.
This can be done by utilizing standardized forms such as the vehicle purchase order forms, vehicle billing invoice, and the vehicle delivery forms, in their regular business transactions.
For more reference, we have a wider collection of Purchase Order Forms for you to choose from. Simply click on the link provided.
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