When a company is hiring employees, there is much paperwork that needs to be done. This paperwork is very essential to the company as they aid in the monitoring of a worker’s record and important documents. Furthermore, they help the company verify the eligibility and skills of an employee to avoid any legalities in the future. New employee forms are also vital to employees as these help them understand the scope of their employment and the benefits they can get from the company.

10+ New Employee Form Samples

1. New Employee Technology Form

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  • PDF

Size: 302 KB

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2. New Employee Benefits Form

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  • PDF

Size: 1 MB

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3. New Employee & Driver Form

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  • PDF

Size: 117 KB

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4. New Employee Personal Data Form

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  • PDF

Size: 157 KB

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5. Payroll New Employee Form

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  • PDF

Size: 55 KB

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6. New Employee Information Form

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  • PDF

Size: 202 KB

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7. New Employee Hire Form

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  • PDF

Size: 127 KB

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8. New Employee Starter Form

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  • PDF

Size: 224 KB

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9. Sample New Employee Form

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  • PDF

Size: 48 KB

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10. New Employee Sign In Form

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  • PDF

Size: 156 KB

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11. New Employee & Guest Orientation Form

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  • MS Word

Size: 17 KB

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What Is a New Employee Form?

A new employee form is a type of document that needs to be filled out by either the employer or the employee for HR record purposes. An employee form is not just one paper, but it refers to different kinds of documents that are needed during pre-onboarding and for the first three months of an individual’s employment period. Employee forms include a checklist of requirements, employee information sheets, background research forms, non-disclosure agreements, non-compete agreements, employee emergency contact forms, benefits forms, payroll verification, bank account forms, and others. Most of the time, the Human Resource personnel requires new employees to fill out tax forms especially when they haven’t applied for one yet.

How to Create New Employee Forms?

The first thing you need to do when making employee forms is to examine what you really need to produce for the company. Companies have different types of new employee forms depending on the type of their business and the benefits they give out. If this is your first time creating forms, then you also need to check out the structure of previous form samples so you can draft the appropriate design for each one. Below are the steps you can follow when you want to generate an employee form unique to your company.

1. Identify the Size For Each Form

Employee forms do not come in one size. For example, a list of compliance requirements doesn’t have to be in an A4 paper. You can use half of a letter fold size as long as it’s readable to the reader. If you know the size of each form, you can save paper plus you get to save space when storing them. It also wouldn’t look too bulky to bring around when the employee receives all of them at once.

2. Enter Details Carefully

If you want the new employee to answer with accuracy, you need to be careful when entering details and questions on the form to avoid errors. If it is your first time doing the task, you may check out your guide first so you don’t get confused about what to write on the form.

3. Use Readable Fonts

Employee forms are considered formal and important documents. Use fonts that are comprehensible to any readers like Arial, Calibri, Times New Roman, and the like. Also, do not forget to adjust the size of your fonts because some of them might look bigger on the monitor of your desktop but are actually smaller when they are already printed.

4. Do Not Put Colors on Your Forms

Unless used in borders and instructions on the forms, never use colors on your forms. If you are using colored papers as the print materials for your forms, only use ones which is lighter in shade and would not obscure the texts.

5. Review and Revise

If you have finished your forms but are not sure if they are grammatically correct or accurate, you can always review them or get the help of your HR manager and let them check them for you. Revise when needed. Always remember that forms also change over time to keep up with new requirements.

Is an onboarding checklist part of the new employee forms?

Yes, they are. Employee onboarding checklist act as the new worker’s activity and observation form which they can turn over to the HR once they have done what was required of them in the checklist.

What is a W-4 form?

It is a form that new employees should fill out to let the employers know how much federal taxes should be taken from their basic salary.

What company does not use tax forms?

Non-profit organizations do not use tax forms as they are exempted from paying taxes according to the Income Tax Law.

With the use of new employee forms, both the company and the employees will have a better understanding of the protocols and process of employment. With proper documentation, the company can also comply with the requirements of the state legally when it comes to hiring new people to work for them, without running the risk of getting labor cases. If you want to make your own employee forms today, you can check out our sample new employee form templates above to jumpstart your project.

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