FREE 10+ Fundraising Event Budget Samples in PDF | DOC

A fundraising event is a great way to gain income for your organization, especially if it’s a non-profit organization. These types of events not only raise money but also bring people who have the same beliefs, principles, and values to your cause. Planning a fundraising event, however, is no walk in the park. These types of events need some proper planning in order to execute them successfully. Planning big events like this always involves tracking and preparing the budget for the event. You need to know how much money will you be spending on throwing the event to avoid spending too much money on expenses. To know how to efficiently plan your fundraising event budget, this article can guide you on making one and provide you a sample fundraising budget template for you to refer to. Now, let’s start budgeting!

10+ Fundraising Event Budget Samples

1. Fundraising Event Budget Template

2. Fundraising Event Expenses Budget

3. Community Fundraising Event Budget

4. Individual Fundraising Event Budget

5. Fundraising Event Income Budget

6. Preliminary Fundraising Event Budget Report

7. Special Event Fundraising Budget

8. Fundraising Event Itemized Budget

9. Fundraising Event Estimated Budget

10. Fundraising Charity Event Athletic Budget

11. Fundraising Event Budget Request Form

How to Create A Budget Plan for a Fundraising Event

Estimate Your Revenue

When you estimate the revenue you will obtain from the fundraising event can help you establish your financial goals. This will help get you a sense of progress in the event and how much money you will earn from the event. Knowing this can also help keep your expectations realistic and even help identify and alleviate any shortcomings that might potentially happen. To ensure your event can generate income, identify these important categories to help you out:

• ticket sales (individual, or table or group)
• Sponsorships for events (from a brand or organization or company)
• Individual or group sponsors, donors, or benefactors
• Sales from food and beverages
• Sales from your products and/or services
• Advertising sales
• Contests sales ( for example, the event-goers pay for raffle tickets to win prizes)
• Type of your fundraising event (Is your event going to host a gala? or a marathon?)

Estimate Your Expenses

The first step to determine your budget for the fundraising event is to estimate your expenses. Knowing how much you will spend can help you in your planning to make sure you stay within your budget and not overspend. Make sure to monitor your expenses often as some unexpected instances might happen that could affect your budget. The following categories you need to shell out some money are:

• Location of your event (If applicable you should also take note of the space rental, permits, tents, cleanup costs, and security
• Production
• Décor
• Admin and staff expenses
• Food and beverage
• Miscellaneous expenses (such as the cost of manufacturing your products or service charge of the services you are offering)
• Travel (if your event is held outside your headquarters)
• Advertising and promotion
• Insurance (Don’t forego this category. There might be an unfortunate situation that might come up and it’s important to have an insurance to help cover the extra liability and expenses.)

 

FAQs

No matter what type of fundraising event you decide you want to happen, make sure it highlights the cause of your organization. This is not only to gain some revenue but to also help support your cause. This is also your opportunity to let your and your colleagues’ or volunteers’ planning skills shine, so make your fundraising event memorable and fun, while staying on your budget. To know more on how to make budgets for events, click on the link provided to guide you on being efficient. It also includes downloadable sample templates for you to use.