Who doesn’t want parties? Parties are for both young and old. Whenever there’s a cause for a celebration, people would hold parties to honor the event. People would gather during a party to share food, exchange greetings, sing and dance, play games, and give gifts. Some would event hire an event planner to do all the party preparations for them. But an important thing to consider during any event planning activity is the party budget. In this article, you will get to know about party budget samples through the downloadable templates we’ve provided. Here, you’ll also find out steps on how you can manage your own party budget.

53+ FREE BUDGET Templates - Download Now Adobe PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Adobe Photoshop (PSD), Google Docs, Apple (MAC) Pages, Google Sheets (SPREADSHEETS), Apple Numbers

FREE 10+ Party Budget Samples

1. Party Budget Template

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  • MS Word
  • Pages
  • Google Docs
  • Google Sheets
  • Numbers
  • MS Excel
  • PDF

Size: A4 & US

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2. Graduation Party Budget Template

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  • MS Word
  • Pages
  • Google Docs
  • Google Sheets
  • Numbers
  • MS Excel
  • PDF

Size: A4 & US

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3. Birthday Party Budget Template

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  • MS Word
  • Pages
  • Google Docs
  • Google Sheets
  • Numbers
  • MS Excel
  • PDF

Size: A4 & US

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4. Sample Birthday Party Budget Template

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  • PDF

Size: 131 KB

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5. Sample Class Party Budget Template

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  • PDF

Size: 6 KB

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6. Sample Christmas Party Budget

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  • PDF

Size: 85 KB

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7. Sample Wedding Budget Template

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  • PDF

Size: 132 KB

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8. Sample Party Planner Budget

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  • PDF

Size: 2 MB

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9. Bachelorette Party Budget Format

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  • PDF

Size: 36 KB

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10. Graduation Party Budget Worksheet

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Size: 6 KB

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11. Engagement Party Budget Template

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  • PDF

Size: 35 KB

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What Is a Party Budget?

Parties can be simple or extravagant regardless of the occasion. Well, a lot of people would actually prefer lavish parties over simple ones only because it gives them bragging rights. Some would prefer simple parties because they’re less hassle. But the first thing you’ll need to consider to decide between an extravagant or simple celebration is the party budget. A party budget is an estimated amount of money used for hosting an event or celebration. It is also a detailed plan that shows how much must be spent on the party. There are different ways of making a budget proposal for a party or any event. A few examples are the use of expenses spreadsheet, budget worksheet, event budget calculator, Christmas budget spreadsheets, and party budget templates in Excel.

Budgeting for a party is a critical part of event planning. Determining the needed budget for a party helps in the preparation of funds, materials, and activities for the celebration. It also allows the organizer to point out how many people to invite to the party and set a location or venue. The most popular causes for a celebration are graduation and birthday parties. With proper planning and a sufficient party budget, one can guarantee a successful and meaningful event.

How To Make a Party Budget

There are awfully a lot of reasons to celebrate and throw a party. The only problem is the party budget. You may already know that great parties cost a lot, and not all people can have the means to do that, even if they want to. But there’s no problem that cannot be solved unless it’s something impossible. So, here’s how you can plan a great party on a budget.

1. Choose the Right Venue

The big chunk of your party budget usually goes to the venue. But if you choose the right location to hold the party, you can save a lot. The party venue is always a big deal, but it doesn’t have to be pricey. So if you’re having a kids party, throwing an outdoor party at the park is a great choice. The kids can enjoy and have fun without you having to break the budget.

2. Use Simple Invitations

Skip the fancy custom invitations and go for the simple ones. While custom made invitation letters are good, it will greatly hurt your party budget. What you can do is make a simple party invitation letter using available resources. There are a lot of customizable invitation letter templates online that you can download for free. This way, you can print your own invitation letter, which is a lot of savings.

3. Go for DIY Decors

While decorations make your venue glamorous, it’s not wise to spend a lot of money on them. Themed decorations are for one-time use only so they’re not practical. Why not make the decors for your party? You can make different DIY decors for every occasion without hurting your budget and without making your party look cheap.

4. Serve Cheap Eats

Another thing that you should skip is expensive food and drinks. Why do that if you can serve cheap food and beverages without sacrificing the taste? Going for finger foods, snacks, and plenty of appetizers will make your guests’ taste buds and tummies happy. Make a list or checklist of budget-friendly food that you want to serve during the party.

5. Get Help from Family and Friends

Now, if you want things to turn out the way you want them, then you’ll need to get help from family and friends. There’s a lot of things to do, and you know you can’t do them all by yourself.

FAQs

What should I include in a party budget?

Having a hard time deciding on how to start your party budget? If so, the list below will help you get started.

  • Type of budget
  • Title or heading
  • Budget summary
  • Money available for party
  • Party theme
  • List of expenses (venue, food, drinks, materials, game prices, souvenirs, invitation letters, etc.)
  • Estimated costs and actual costs
  • Total costs/expenses

What are the advantages of using party budget samples?

  • Party budget samples make good reference materials that can guide the party planner on what to prepare for the occasion.
  • Most party budget templates are downloadable and customizable, so you can use them without going through a lot of hassle.
  • Party budget samples help in making an effective budget plan for an upcoming event.

It doesn’t really matter if you throw a big or small party. What’s important is that you don’t end up in debt just to claim some bragging rights. If you can afford a big one, then go for it. If it’s not within your means, then a simple party will do. What matters most is making memorable moments with the people you treasure.

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