It is always encouraged that an employee should take a leave every once in a while. Although working without any absences is commendable, sometimes this could be the start of a number of problems that can affect your health physically and mentally. Overworking can cause burn-out, lack of sleep, depression, and anxiety to name a few. Once you start to feel this way and has been getting in the way of your work, it is advisable to take a little time off to get your bearings straight.

When an employee decides to go on leave, this could be because of a number of reasons, commonly used are sick and vacation leaves. It is necessary to ask permission first before you are allowed to take a leave since you need to seek approval first from your direct manager or the HR department. To do so, you are tasked to fill up a leave of absence form. To learn more about this, let us discuss this further below. And if you need help preparing this form, we’ve got a list of leave of absence form samples that are available for download on this page.

10+ Leave of Absence Form Samples

1. Leave of Absence Information Form

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Size: 44 KB

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2. Current Leave of Absence Form

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Size: 109 KB

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3. International Leave of Absence Form

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Size: 65 KB

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4. Sample Leave of Absence Form

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5. Extended Leave of Absence Form

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Size: 26 KB

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6. Leave of Absence with Permission Application Form

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Size: 299 KB

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7. Udergraduate Leave of Absence Form

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8. Formal Leave of Absence Form

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Size: 168 KB

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9. Personal Leave of Absence Application Form

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Size: 90 KB

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10. Leave of Absence Request Form

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Size: 483 KB

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11. Leave or Approved Absence Form

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What Is a Leave of Absence Form?

Forms are common in business organizations, as these are documents that people have to fill up for a particular reason. The purpose of such is to gather and secure information. So when you need to file a leave of absence, it is necessary to fill up this form since verbal permission isn’t the only thing your manager needs, management also needs something on file. A leave of absence form is a document where an employee requests from management his or her desire to take a leave.¬†This form is to be maintained in a confidential file in the employee’s personal record. Another important reason why employees should complete this form is so that the HR department has a reference to payroll.

There are a number of reasons why an employee would file a leave aside from sick and vacation leaves. These are maternity/paternity leave, study leave, bereavement, leave without pay and etc. Depending on company policy, some of these leaves are paid and some are not.

How to Complete a Leave of Absence Form

Each company has its own procedures when it comes to filing for leave, like should you ask verbal permission before putting your request into writing? So during the employee orientation, benefits such as leaves are explained by the HR department to manage the employee’s expectations and guide them through the process. Basically, you need not be stressed when filing for leave, it is an employee’s right to do so. But the reason why we need to seek approval first is because the company has to check if they have enough staff to fill your shoes, or if long term leaves they need to check who to endorse your work to. To understand the basic components of the leave of absence form, here are several steps to help in the process.

1. Advance Notice

Before you fill-up the form, it is important to tell your manager or department head in advance of your request to go on leave. For short-term leave, a week or two advance notice is advisable. However, there may be exceptions for emergency leaves such as a sudden attack of illness and other pressing family and personal matters.

2. Leave Policy

Although you have probably learned about these during orientation, it is still advisable to go over the leave policies to double-check your rights and the proper procedure when it comes to filing for leave.

3. Completing the Leave of Absence Form

Put your request into writing by completing the leave of absence form. This may be given manually or to be filled up online. The form is quite easy to understand, just follow the instructions written in the document. You may expect to find the following details below.

  • Employee’s personal information
  • Duration of the leave of absence
  • The reason why you are filing a leave
  • A portion where the manager or head would sign his or her approval
  • The date on which the request has been made

4. Level of Approval

Once you’ve filed your leave, the next step is to wait for approval. Now certain companies have their own policies in regards to such. Sometimes the level of approval does not only fall to the manager but to other staff as well. The reason for such is probably because of your position in the company or the company wants to make sure they are able to properly manage their employees and see to it they won’t be understaffed.

5. Modifications

It is not common if you want to make some changes when it comes to filing of leave of absence. You may want to cancel it or change the dates for whatever reason it may be. If you decide to do so, make sure you properly ask permission and once again secure approval from management for these changes.


FAQs

What does AWOL mean?

AWOL or absence without official leave means being absent without asking proper permission. Employees engaged in such often face disciplinary actions.

What falls under an Emergency Leave?

Emergency leave is when an employee must take a leave of sudden absence without consulting management in advance. Under such are sudden illness of a direct family member, bereavement, calamities, medical reasons and other pressing family and personal matters. Despite this, it is still important for the employee to find ways to contact their office to let them know of what happened.

Can an employee get terminated for excessive absenteeism?

Before you can terminate the employee, make sure you investigate the matter first before reaching that decision. They might have a more serious reason which you may need to consider.

A leave of absence form is an essential document needed in every business organization. This will serve as a reference for approval and is kept as a file for future referenes. To make it easier for you to prepare this form, download our free templates now!

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