Letters are useful communication tools, even with the changing times. Today, the availability of the internet allows us to communicate or connect with people throughout the world easily. Still, it didn’t eliminate the use of letters in communication. Charitable organizations, for one, use letters on almost all their activities. A charity letter of intent is an example of the many letters they use to connect with their organization’s partners and sponsors. Here, we will learn about a charity letter of intent with the samples below as your guide or reference.
FREE 9+ Charity Letter of Intent Samples & Templates in PDF
Feel free to browse through the charity letters of intent samples and templates provided below. We’ve specifically gathered these samples and templates just for you. You may also download them for free!
1. Charity Letter of Intent Template
2. Sample Charity Letter of Intent Template
3. Charity Letter of Intent
4. Charity Letter of Intent for Funding
5. Charity Letter of Intent Application View
6. Collaboration Grant Letter of Intent
7. Charity Letter of Intent Form Template
8. Basic Charity Letter of Intent
9. Charity Letter of Intent for Gift
What Is a Charity Letter of Intent?
A business deal or project starts with one party writing a letter of intent. A letter of intent is simply a letter conveying one’s thoughts about getting into a formal and binding agreement with another party or parties. It is also referred to as a letter of understanding or a memorandum of understanding. So, when a nonprofit organization, such as a charitable organization, sends a charity letter of intent to an individual or company, it means that they are proposing a plan for the charity requesting the help of the company or individual. Often, the letter is sent to the organization’s partners and known previous sponsors. It’s similar to charity request letters or donation letters in some way.
When writing a letter of intent for charity, or should remember to use the appropriate letter format to use. It is also essential to write a detailed letter that is short and simple. To do this, you’ll need to be straightforward and include only information that is relevant to the topic at hand. Since this is a formal letter, always use a professional tone throughout the letter and avoid giving any wrong information. Misinformation or any form of errors will make your organization’s credibility questionable. Also, don’t forget to thank the recipient before ending your letter.
How to Write a Charity Letter of Intent
An effective charity letter of intent must be persuasive, so you definitely must possess compelling writing skills to come up with a letter that will catch the attention of your readers. Of course, you still need to start with the basics or fundamentals of letter writing before you can advance to a specific style. For that, here are simple steps to help you get started with your charity letter of intent.
1. Add a Letterhead
It’s essential to start the message using the organization’s letterhead. It is the first thing that the reader will see, which immediately tells them who the sender is. Every charitable organization has its letterhead. Some letters even include the organization’s logo on it. The letterhead consists of the organization’s name, address, and contact details.
2. Introduce Your Organization
After the greeting is the body of the paragraph, which usually consists of 3-5 sections. Use the first paragraph to introduce your organization to the reader, just like how you would introduce yourself in an application letter. Remember to write only what is necessary.
3. State Your Purpose
State your purpose or intention in the second and following paragraphs. Be straightforward and detailed with what you want to tell your reader. The details you provide should also be specific and clear. Write in a professional and polite tone.
4. Say Thank You
Thank your reader for the time they spared to read your letter. There is no need to write a separate thank-you letter for this. A simple thank you in the last paragraph will do. Also, provide your contact details if they have questions regarding your request.
5. Provide a Handwritten Signature
Add a personal touch to the letter by having your organization’s head handwrite their signature on each letter. It does a little bit of magic to your letter, and the reader would appreciate receiving a letter coming from the organization’s head.
What details should I include in a letter of intent?
A letter of intent should include the organization’s name, logo, address, contact details, the reason for writing the letter, details of the plan or program that the organization proposes or requests help with, the specific donation needed, when it will be used, and the name and signature of the organization’s head. Also, you need the correct name, designation, address, and contact details of the recipient.
Can I use a charity letter of intent to request for sponsorship?
A charity letter of intent can be used to request sponsorship from different entities because it is similar to a charity sponsorship letter in some way. If you check out the samples and templates above, you’ll see that the contents of the letter have a lot of similarities with a sponsorship letter, including the format.
How long should I write a letter of intent?
As mentioned, a charity letter of intent must be detailed. One page is ideal, but you can always write a two-page charity letter of intent but never more than that.
What better way to write a charity letter of intent than with the use of positive samples and templates. Using the templates will help you save time and allows you to customize the letter according to your organization’s needs. You check them out now!
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