Whenever we find ourselves in a dreadful predicament whether at work, in school or even out at leisure it is important we report these incidents. Reporting incidents can help higher authorities conduct a thorough investigation in order to determine how or why something happened. And investigations are either formal or informal in nature. After so, an incident investigation report is prepared to summarize all the findings in order to come up with an explanation on what happened. Learn more about incident investigation report in our article and for ready made templates, check out our incident investigation report samples below:
10+ Incident Investigation Report Samples
1. Incident Investigation Report Template
2. Construction Incident Investigation Report Template
3. Accident Incident Investigation Report Template
4. Incident Investigation Report
5. Employer Incident Investigation Report
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7. Company Incident Investigation Report
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What Is an Incident Investigation Report?
First off, an incident investigation is defined as a thorough search for facts due to an unusual, unplanned, undesirable event, which could otherwise cause an accident leading to the loss of property, time, or health of individuals. Incidents need to be investigated whether an incident is a near miss or an actual incident. Therefore an incident investigation report is a document that contains findings and updates that determines who or what circumstances are responsible for the incident.
How To Write an Incident Investigation Report?
The objective of an incident investigation report is not only to be able to report accurately on the incident facts, incident mechanism and the contributing factors but to also demonstrate that the investigation has been conducted in a professional manner. And reports can be used to study the incident and determine a set of recommendations to prevent future occurrences. Formats of incident investigation reports may differ per industry, yet the contents may be more or less the same. Here are the following elements that would comprise an investigation report:
I. Basic Incident Details
- Name of person involved in the incident
- Date, time and location of the incident
II. Incident Investigation Team
Include the details of the people responsible of investigation the incident. This could be any one with higher authority who have jurisdiction on the subject matter on hand.
III. Description of Incident
This should contain facts that immediately surround the incident, covering the period from the initiating events until the situation was under control and identifying where possible, the equipment and people involved and follow the sequence of events. These are the things that should cover the description:
Details of injuries
Damage to equipment
Impact on production or operations
Present any evidence available in relevance to the incident that occurred. This can come in the form of photographs, emails, video recordings or witness statements.
The findings should summarize why the incident occurred and the contributing factors that were identified from the investigation are then classified.
Summarize in brief statements the conclusion drawn from the analysis of the findings. This should be organized sequentially, chronologically or in logical sets. This could also contain issues related to any previous incidents, environmental factors, or the effectiveness of the rescue and damage containment where appropriate.
VII. Follow Up Recommendation
Address all contributing factors and propose recommendation or further instruction to target risk reduction and prevention of recurrence. A time schedule should be set in place to assure that these recommendations will be carried out and monitored.
VIII. Important Learnings
You can add any significant learnings drawn from the course of the investigation. You can address positive findings such as risk controls that were effective during the incident sequence. Or any notable response that were executed during the course of the incident and its beneficial outcome.
What Is the Importance of an Investigation?
An investigation would help address a concern that may have resulted to a minor or serious injury or death to any involving party. Through an investigation this will determine if a crime has been committed; identify the perpetrator; apprehend the perpetrator; and provide evidence to support a conviction in court. Or if this an incident is caused by any faulty equipment or is caused by environmental related factors, this can be oversee by management or any governing agency making sure that no further damage would ensue.
What Causes Incidents?
Incidents can be caused by numerous factors such human related, unsafe conditions of premises, substances, environmental factors and etc.
How Long Does an Investigation Take?
Depending on the gravity, the availability of any evidence and the cooperation of witness and in the involving party, some investigations could end quickly or take on for years.
Incidents may happen every once in awhile. It is an inevitable situation in which we cannot predict nor at times prevent. The best way to somehow avert this is to come up with preventive measures to either stop it or lessen its effects. This is why an incident investigation report must be written in a clear, complete and concise manner. This can help readers understand all the factors pertinent to the specific incident under investigation and facilitate with the decision-making process.
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