One of the most important activities humans have been doing for thousands of years is working. Whether being a sole business proprietor or joining a large company, we work to survive. To be able to maintain our needs and provide for our personal and family expenses. Yet it is common in every workplace that incidents and misunderstanding are bound to happen. This could be as a simple as forgetting to turn off the air-condition at the end of a working day, a quarrel between two employees or as grave as accidentally misplacing cash funds. With his happening it is evident that the HR department will be stepping in to investigate the incident thoroughly. To give you a head start on how to produce a HR incident report, we have various sample templates that you can go through. These can be very helpful in creating a presentable document.

10+ HR Incident Report Samples

1. HR Incident Report Template

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  • MS Word
  • Google Docs

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2. Human Resources Incident Report

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  • PDF

Size: 51 KB

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3. Human Resources Office Employee Incident Report

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  • PDF

Size: 41 KB

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4. Human Resources Employee Incident Report

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  • PDF

Size: 154 KB

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5. HR Department Incident Investigation Report

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  • PDF

Size: 26 KB

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6. Human Resources Services Incident Report

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  • PDF

Size: 180 KB

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7. Human Resources Manager Incident Report

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  • PDF

Size: 63 KB

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8. HR Office Incident Report Form

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  • PDF

Size: 27 KB

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9. HR Incident Report Form

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  • PDF

Size: 346 KB

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10. Human Resources Supervisor Incident Report

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  • PDF

Size: 23 KB

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11. HR Workers Compensation Incident Report

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  • DOC

Size: 20 KB

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What are HR Incident Reports?

Should an incident or misunderstanding take place at work, a step by step investigation has to be conducted by the Human Resource Department. The employee or employees involved are tasked to submit a detailed report on the events that has transpired and which led to the incident. The HR Department then collects these as evidence to be able to proceed on what legal action should be done and for future decision-making regarding company policies.

How To Create a HR Incident Report?

It is very imperative to be able to indicate every important details when writing down an incident report or complaint as this could be use for or against you depending of the gravity of the incident. Here are some simple steps to take note of:

I. Clear Narration of the Incident

The main essence of the report is to jot down everything single detail that transpired to give a clear view of the incident. Remember all details such as the time, location, who were involved and if you were hurt physically or mentally.

II. Keep the Evidence

Any workplace incidents are more credible if an employee has sufficient evidence to support his or her claim. So, it is quite essential that while creating a report, you preserve and keep any data, information or documents. If there are any other witness, make sure all your statements and facts matches.

III. Reach Out

Never keep things to yourself, no matter how insignificant it may seem every detail counts. This could be use to reconstruct all the evidences needed for your report. When in doubt, talk to your manager or the HR team. Communication can produce a better understanding amongst the people involved.

IV. Evaluate Yourself

Take your time, remember and go over what happened carefully. As much as possible report on what really happened, never add unnecessary and base everything on the facts you have gathered. This will help yourself become more credible.

FAQs

What is a Workplace Incident?

The term incident can be defined as an occurrence, condition, or situation arising in the course of work that resulted in or could have resulted in injuries, illnesses, damage to health, or fatalities.

When Should You Report an Incident?

Grave or serious incidents should be reported within the 24 hours, 48hrs, or as soon as you are physically stable and fit enough to file a report.  As an investigation must be conducted immediately and the course of action will be determined by the person in charge.

What Is the Purpose of an Incident Report?

The main purpose of the incident report is to document the exact details of the occurrence while they are fresh in the minds of those who witnessed the event. This information may be useful in the future when dealing with liability issues from the incident.

Every company whether big or small has its fair share of accidents, incidents and conflicts. Thus creating HR Incident Reports is never about trying to destroy and downplay your company. Reports such as these are important to help the company improve their policies and working environment. To make it more safer and create positivity, which can not only boost productivity but increase each employee’s morale.

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