Creating a plan for project communication is a bit like preparing yourself in switching to a new healthy eating plan like going vegan. At first, you will feel lazy and don’t have the energy to follow it, thinking that it is unnecessary at the time. But, eating vegan foods or any types of healthy food alternatives is actually a wonderful way in improving your overall health. So, establishing an effective communication plan will ensure a healthy and long-lasting project that delivers results. A comprehensive plan will help you become organized in turning your project into a reality. In this article, we have some downloadable plan samples to guide you. Keep on reading!

FREE 10+ Project Communication Plan Samples

1. WFH Project Communication Plan Template

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2. Project Management Communication Plan Template

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Size: A4 & US

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3. Construction Project Risk Management Plan Template

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4. Free Project Communication Plan Template

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5. Project Communications Strategy & Plan

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6. Project Communication Plan

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7. Printable Project Communication Plan

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8. Sample Project Communications Strategy

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9. Project Communication Plan Format

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11. Standard Project Communication Plan

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What is a Project Communication Plan?

The project communication plan is a valuable instrument that helps fulfill the primary objectives of the project and organizes the communication tasks. It is the document for administering the whole concept of a business, company, or organization in showcasing to the public according to a main objective, determining the messages, specifying the public, and selecting the avenues.

How to Write a Project Communication Plan?

In writing a communication plan, consider that it must contribute to its prediction, knowledge, and dissemination, the accomplishment of objectives, and to facilitate the work of associated beneficiaries, and investors from their role and the standards of the project.  Below are some helpful tips in writing an effective communication plan: 

1. Consider your experience in project communication

Think about the communication practices you have done in your previous or current projects. The book entitled “Global Project Management” explained that you should know if all stakeholders received the information they needed during the project and formalise their requirements at the start of the project. Make a list or mindmap the communication problems, the solutions you made, and your possible reaction to similar situations in the future. Create a separate list of project communication success stories that you can possibly repeat in the future.

 

2. Establish your brand statement and identify your unique selling proposition

Create your brand statement or define your overall brand identity. Doing this step is helpful in understanding who you are, and exactly how you are serving the audiences you want to reach. An article also suggested knowing your unique selling proposition or a thing or method that makes your business and its products or services unique and one-of-a-kind.

3. Set your objectives, goals, and strategies

Based on this article, you must determine how many new customers you’d like to gain. Also, describe how much progress can come from existing customers. Set clear, cohesive goals. Then, as the vision of your plan, set some strategies by describing how you will achieve your objectives and goals. 

4. Identify the owner and stakeholders

Laura LaPrad wrote in her article that in order to help your carefully crafted plan to reach its full potential, this step creates accountability to the right owner. You will be in charge for most communications, but there may be some you like to assign to others. While you’re giving the names, make a list of the audience or stakeholders for each communication type as well.

FAQs

What is the importance of a project communication plan?

A project communication plan is important in identifying how significant information will be conveyed to stakeholders throughout the project. It also determines who will be receiving the communication, how those people will have it, when they will obtain it, and how often they should expect to get that information.

What are the basic elements of a project communication plan?

According to this article, the basic elements of a project communication plan are in the following:

  • Stakeholder or Audience 
  • Message or Topic 
  • Communicator 
  • Schedule or Frequency 
  • Delivery Method 
  • Status
  • Comments

What are the four main components of effective communication?

The communication process consists of four main components which include encoding, medium of transmission, decoding, and feedback. There are also two other factors in the process: in the form of the sender and the receiver.

How do you make a good communication plan?

In making a good communications plan, it should help you in setting expectations prior to a campaign, determine success for your client, and keeps you away from insurmountable demands. Identify at the outset of the project what messages need to be communicated, to whom and when. If the project scope is across geographical boundaries, give some careful thought to any cultural differences because diverse communication approaches are relevant in different countries. Finally, take note that the communication plan should be reviewed and updated regularly to reflect the changing nature of the project.

In conclusion, writing a project communication plan is a mandatory step concerning having a structured and planned approach to communicate both specific and general information across a wide array of areas.  Perhaps making this plan can be difficult for you, thinking that it’s complicated writing the essential information. Remember that a communications plan only requires a simple framework yet compelling content. To help you in this matter, you can freely use our guides with the tips we provided in this article. Here are some of our downloadable and printable project communication plan samples available in different kinds of formats. Simply click the templates in this article and start downloading now!

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