A contingency plan can be considered as a type of emergency or backup plan for whenever a group or organization has sustained or suffered a major loss in certain functions, such as reduced sales, costs increase, profits decrease, etc.
Here in this article, you will be able to see some of our sample plans available for your use, and as you continue to read, the more likely you will be able to learn how to make and design your own contingency plans and quite possibly add new information to your mind.
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How to Write a Contingency Plan
Now, writing any plans such as contingency plans, startup business plans , business continuity plans, or any plans at all, you have start off with some brainstorming and research. When writing or creating a contingency plan, there is no such thing as being too prepared. A good backup plan will always be preferred over no plans at all. Here are some tips in writing a contingency plan:
- List down the different possible scenarios and situations.
- Analyze each and every possible scenario and determine the possibility of it happening.
- Depending on the percentage of likelihood, develop countermeasures for each scenario.
- Ensure that the countermeasures do not cost a problem itself.
- Allow employees to suggest possible plans, then analyze its possibility and its effectivity.
- Include emergency contact information such as the fire department, the police, emergency services, and even numbers to the main office or branch of the organization.
What Makes a Contingency Plan Useful?
A contingency plan is useful because of its purpose. The main purpose is to allow an individual to know exactly what to do during a certain situation and be able to help others out of that very situation in case things do not go as planned. It is basically a guideline on how to survive a certain scenario or situation.
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Tips for Making an Effective Contingency Plan
There is no actual way to stop every scenario from happening, however, you can reduce the possibility of things going bad from those scenarios by analyzing the situation and thinking logically. Here are some tips for you to follow when writing a contingency plan:
- When you think you’re overanalyzing, you aren’t analyzing enough. It is a common misconception that people tend to overanalyze situations; however, the truth of the matter is that it is better to overanalyze scenarios. It is a survival mechanism developed by humans after all.
- Be realistic in suggesting ways in reducing the potential loss or death when a negative scenario occurs. This will make it more likely that readers will be more inclined to read and memorize the plan.
- Be ready to admit to the fact that there may be some loss or casualties before the contingency plan can take place. A contingency plan can only be used when there is a reason to do so.
Aside from these tips on how to design a contingency plan, you could check out our Risk Management Plan Samples that can shed some light on how to design plans that can reduce the potential of a risk becoming a disaster.
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