Planning for an emergency for whatever cause or reason it may be is a crucial aspect for any business organization. It is an undertaking that should never be forsaken since the consequences can be catastrophic. Incidents, unexpected events, risks are all part of our everyday lives and being prepared for emergencies can help mitigate any severe loss or life or property. This is why a company emergency action plan is an essential component to every business organization, as not only does this minimize damages or losses but it helps companies discover unrecognized hazardous conditions that would aggravate an emergency situation and which they can work out to eliminate them. Also this may bring to light deficiencies, such as the lack of resources, or items that can be corrected before an emergency occurs. Read more about this in our article below and also check out our free company emergency action plan samples.

10+ Company Emergency Action Plan Samples

1. Company Emergency Action Plan

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2. Sample Company Emergency Action Plan

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3. Power Generation Company Emergency Action Plan

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4. Gas Company Emergency Action Plan

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5. Simple Company Emergency Action Plan

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6. Company Emergency Action and Fire Safety Plan

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7. Retail  Food Company Emergency Action Plan

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8. Company Emergency Action Plan Example

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9. Company Emergency Response and  Action Plan

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10. Formal Company Emergency Action Plan

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11. Printable Company Emergency Action Plan

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What Is a Company Emergency Action Plan?

Workplace related emergencies can be due to a number of things, which can be caused by natural calamities(earthquakes, floods, avalanches, cyclones, etc.), human error, intentional or unintentional circumstances. Either way, every emergency however big or small the issue may be must be dealt accordingly, this is why being prepared in advance is important. A company emergency action plan is quite useful in all sorts of emergencies and has its commonalities, but then there are some that requires careful planning and execution. An emergency action plan will have a set of procedures on how to deal with emergencies in different levels. The lack of an emergency action  plan could lead to severe losses such as multiple casualties and possible financial collapse of the organization.

How To Develop a Company Emergency Action Plan?

Since emergencies happen when we least expect it, there is a need for management to map out procedures and predetermine decisions on how to deal with unforeseen circumstances. A lot of areas may be covered when developing a company emergency action plan. This is why it is important to distinguish the different risk your company is exposed to. Because each risk will have radically different recommendations than others. Before you can fully organize your company emergency action plan you will need to do the following first:

  • Identify list of potential risks, hazards, and threat scenarios. And based from the data gathered you are then able to formulate relevant action plans.
  • Collect contact information from local emergency personnel on which you can incorporate in your emergency plans.
  • Assessment of your organization’s resources.
  • Map out evacuation and exit routes.

Take note, a company emergency action plan will differ per company as a lot of factors such as the ones mentioned above will have an impact on the particulars of an emergency action plan. To start with your planning, below is a list of the general components that you should include in your emergency action plan.

I. Assigning Roles and Responsibilities

An important component in any emergency action plan is the designation of roles and responsibilities. Each personnel must be given specific roles as to which they are focused on. They will be responsible of controlling access to the emergency scene and for keeping people away from unsafe areas. Others should be familiar with the locations and functions of controls for building utility, life safety and protection systems. Personnel should be assigned to operate or supervise these systems as directed by public emergency services if they are on-site.

II. Evacuation Procedures and Emergency Escape Route

Depending on the type of emergency, people will either need to exit the building as quickly as possible or be prepared to navigate to a safer part of the building. It is important each person knows exactly where to go in the event of an emergency, this includes being familiar with the area thus the floor plan of the building is very much needed when developing an emergency action plan. Evacuation procedures also often describe actions employees should take before and while evacuating such as shutting windows, turning off equipment, and closing doors behind them.

III. Where and How to Report Emergencies

Create procedures for reporting emergencies, whether this is caused by natural causes or human error. Most emergencies will require the involvement of police, fire and rescue, and medical professionals. This should be assigned to a specific individuals and make sure that all the emergency numbers and contact information should be included in the emergency action plan.

IV. Employee Training

Training employees for emergency should be part of your company emergency action plan, most especially during their orientation. Covered in the training should be learning how to operate fire extinguishers, identifying exit and escape routes, conducting fire or evacuation drills and other important matters. Facilitate exercises to practice the plan, familiarize personnel with the plan and identify any gaps or deficiencies in the plan. Remember, their lives and of others are at stake so training should be done every once in awhile.

V. Communication and Warning Notifications

Determine how you will warn building occupants to take protective action. Develop protocols and procedures to alert first responders including public emergency services, trained employees and management. You can choose to create a more in-depth crisis communications plan. A business must be able to respond promptly, accurately and confidently during an emergency in the hours and days that follow.

VI. Review and Update

Once you have completed your emergency action plan, review it carefully with your employees and post it in an area where all employees will have access to it. The plans should also be reviewed with other companies or employee groups in your building to ensure that your efforts will be coordinated with theirs, enhancing the effectiveness of your plan. Also it is imperative to keep your company emergency action plans updated as new threats would emerge every now and then. Changes should be listed on the document. New hires, building redesigns, new programs, office changes, remodeling, and much more can all impact the effectiveness the action plan.

FAQs

What Is Considered as a Workplace Emergency?

Workplace emergency are unwanted situations that would pose an endanger to employees and damage in property. Examples of such are disruptions or completely shuts-down facility operations or causes physical and/or environmental damage.

Why Is It Important to Have an Evacuation Plan?

Whenever an emergency occurs, people will need a safe area to go to. Rather than separating and not knowing where to rush to, with an evacuation plan people will be able to know where they are expected to and when they are expected to be there after the evacuation begins.

What Is an Emergency Management?

This is managing the risk to communities and the environment. Its aim is to reduce the harmful effects of all hazards, including disasters.

Disasters, incidents and risk are everywhere no matter how careful we all are. And companies are not exempted from such. This is why every business organization must take time to sit and brainstorm to develop a company emergency action plan that can help ensure the continuity of their business and for the health and safety of their employees.

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