Meetings are as important as implementation of policies and rules. Without meetings, there would be no unified decisions and there could be no area for discussion of very important matters that needs immediate attention. Construction meeting are also very essential in the success of construction projects. This will involve supervising individuals in different departments or different areas. This keeps in track all the progress that the project and the team has been for the past months, and discusses matters like the status of the site, welfare of the workers especially those in the field and the budget allocations for aspects involved. Construction meetings serve many important purposes on a job site. Not only do these meetings allow parties to discuss and coordinate upcoming project activities, but they provide a forum in which the parties can discuss project changes and claims.
With this, having minutes for this kind of meeting is very essential as well. This is for the purpose of taking documentations of the matters and decisions that were conducted, and keep record all the needed improvements for the said project. Being the secretary or assistant who happens to get assigned with making Construction Meeting Minutes could be an opportunity but doing your templates from the very scratch is a bit tiring and exhausting. With this, our site is offering you construction meeting minutes templates that are already ready-made and editable. Browse through these templates and customize your choice then voila! Your Construction Meeting Minutes is ready to be reported.
For more minutes template needs, we are also offering Corporate Meeting Minutes, Annual Meeting Minutes, Board Meeting Minutes, Club Meeting Minutes, Academic Meeting Minutes, Business Meeting Minutes, Research Meeting Minutes, Safety Meeting Minutes etc. Even for making minutes and minutes summary report templates is also offered in our site. This article will not only provide you with templates that you need for your projects, but also tips and other important details that you need to know for your Construction Meeting Minutes. So come on, let’s read towards the end of this article!
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3 Types of Construction Meeting a Construction Company Must Have
As the business owner and manager, meetings make life much better as you create a better run company, free yourself to do what you should do and allow for time to plan, strategize, sell, and focus on making more money. Well managed contractors are well managed by the business owner and management team. These top contractors have regularly scheduled management meetings that allow them to stay in touch with their estimators, project managers, field supervisors and foreman. With these, these are some of the important construction meetings that companies should have:
Strategic Planning Meetings
Every year your management team must take a day or two to sit down and plot out the strategy for the upcoming year. Engage a facilitator to help your team review your last year results, look at what’s working and what’s not, and identify areas for improvement. Set new targets and goals. And create implementation action plans to improve your company.
Project Management Review Meeting
This is often called ‘accountability time” as each project manager and supervisor presents his or her specific job results to the company management team. In these monthly meetings review every project job cost report, schedule update, change order log, project receivable, problems and issues, accomplishments, and progress. This meeting will hold people accountable to follow the company systems, manage their projects properly, do their job as expected and hit their targets.
Sales and Finance Meeting
Every Monday morning get your sales, marketing and estimating team together to review your revenue stream, current and cumulative contract awards, sales activity, lead flow, customer relationship meetings, jobs bidding, follow-up required for jobs already bid, and strategies to improve your bid-hit ratio.
What should be included in a construction meeting minutes?
The duration of the meeting (date, time) The venue of the meeting. Attendees of the meeting (this is extremely handy when sending and sharing information from the meeting) Apologies (the people who didn’t attend the meeting)
How do you prepare an agenda for construction meeting?
-Names of representatives attending [list the names of all participants along with the departments they are leading.
-Discussion of the construction contract.
-Schedule for the completion of the contract.
-Review of the construction plans.
-Working area limits.
What are construction meeting minutes?
In construction management, meeting minutes are a record of the key points discussed during meetings
Making minutes for a meeting is not an easy job, especially that you need to beat the average attention span of a normal person in order for you to take everything into documentation, exactly the details that the report should have. To help you with getting organized for your other secretariat and assistant duties, we are offering you templates like schedule organizer, rotational schedule organizer, task checklist, task report, task organizer and more. What are you waiting for? Avail all of these now!
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