Meetings served as the perfect time, perfect place and perfect way to discuss ideas, things, and plans. It’s also a perfect avenue to come up with suggestions, decisions and action plans. Board meetings are meetings conducted by important members of an organization, institution or establishment. These may be often but these are very important gatherings as the board will discuss and decide on the important things (policies, action plans, reports, etc.) that needs to be immediately attended. A Board Meeting is a formal meeting of the board of directors of an organization and any invited guests, held at definite intervals and as needed to review performance, consider policy issues, address major problems and perform the legal business of the board.
With this, it is important to have minutes after every meeting. Minutes are made to take note and document all the essential details conducted during the meeting. It is important for the secretary or assistant to organize and make the minutes well-written to avoid troubles and misinterpretations during minute review. With this, doing your Board Meeting Minutes from scratch will be a pain in the head especially if you are not get used to doing it or in case you are changing its format. Our site helps you get through this difficulty and instead offer you with template choices that you could choose from. Browse among these ready-made available templates and customize it based on your preference.
For other templates needs in minute making and documentation or reports, we are also offering templates for Business Meeting Minutes, Academic Meeting Minutes, Club Meeting Minutes, Research Meeting Minutes, Safety Meeting Minutes, Charity Meeting Minutes and other printable meeting minutes, making minutes for meetings and even making summary for meeting minutes. What a great way to start your documentation! This article is not only offering you free and customizable templates but also tips and other important details that you need to know for your Board Meeting Minute needs. So, come on!
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What Are Board Meeting Minutes?
Board meeting minutes record the board of director’s actions and decisions. They serve as an official and legal record of nonprofit board meetings, which means they should include more than a simple overview of discussions. The core purpose of board meeting minutes is to show that the board members did the following:
- Followed important and relevant steps and procedures according to planned
- Everyone contributed to the decision making and consultations of particular topics needed to be discussed
Use Your Agenda As Board Meeting Minute Guide
As with most meetings, planning ahead is critical to create a defined outline that will lead your board meeting in effective conversation. If board administration creates a board meeting minutes template that’s blended with the agenda, taking minutes becomes incredibly straightforward and much less prone to error.
Assign a Minute-Taker in Advance
Putting a board member on the spot could come as a very unpleasant surprise. In fact, this will certainly compromise the quality of that board member’s engagement and participation levels and could even go as far as to compromise the quality of the meeting minutes. Because of this, you’ll want to choose a minute-taker in advance.
Keep a Track In Recording the Following:
- The type of meeting.
- The date, time, and location of the meeting.
- A list of attendees, including nonvoting participants with their names, titles, and reasons for attending.
- When the meeting was called to order and when it was adjourned.
- A record of motions, seconds, and whether or not the motion passed.
What are the don’ts in writing a board meeting minutes?
1 Don’t write a transcript.
2 Don’t include personal comments.
3 Don’t wait to type up the minutes.
4 Don’t handwrite the meeting minutes.
What are the do’s in writing a board meeting minute?
1 Use the agenda as a guide.
2 List the date, time, and names of the attendees.
3 Keep minutes at any meeting where people vote.
4 Stay objective.
Should names be mentioned in minutes?
The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda. Generally, don’t include names.
Being a meeting minute writer might be a difficult task for others but doing this for the benefit of the people, you’ll be as satisfied as ever. To help you with your organization ideas and needed templates, we offer you our Schedule Organizer, Task Organizer, Task Report, Task Checklist, Shift Rotation Schedule, etc. What are you waiting for? Avail our templates now!
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