Conducting and managing an effective meeting using Webex or Zoom nowadays is essential in defining a particular team, group, or committee. This is the place where the group makes some revisions, creates updates, and incorporates various knowledge, experience, and judgment. These things will definitely help all members to perform more intelligently on their work, as well as fully optimizing the speed and efficiency of all communications among them.  But you need to write  a simple and clear meeting summary report. In this article, we have some informative guide and downloadable business meeting or meeting summary report templates to guide you in your work. Keep on reading!

FREE 10+ Meeting Summary Report Samples

1. Meeting Summary Report Template

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  • MS Word
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2. Annual Meeting Summary Report

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  • PDF

Size: 476 KB

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3. Stakeholders Meeting Summary Report

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  • PDF

Size: 101 KB

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4. Work Meeting Summary Report

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  • PDF

Size: 224 KB

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5. Public Information Meeting Summary Report

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  • PDF

Size: 116 KB

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6. Meeting Summary Progress Report

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  • PDF

Size: 141 KB

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7. Virtual Meeting Summary Report

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  • PDF

Size: 130 KB

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8. Development Meeting Policy Summary Report

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  • PDF

Size: 471 KB

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9. Board Meeting Summary Report

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  • PDF

Size: 79 KB

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10. Team Meeting Summary Report

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  • PDF

Size: 28 KB

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11. Conference Meeting Summary Report

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  • DOC

Size: 87 KB

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What is a Meeting Summary Report?

A meeting summary report is a beneficial document that contains  simple and clear discussion that has transpired during a specific meeting or conference. It presents all aspects of the meeting including several opinions and suggestions of the team, group, department or committee members and many more. This is significant when a person manages the entire meeting or conference to control and track the essential items that they need to remember and implement.

How to Write a Meeting Summary Report

According to the book “How to Run a Meeting”, a meeting helps every individual understand both the collective aim of the group and the way in which his own and everyone else’s work can contribute to the overall group or tea,’s success. Below are some easy-to-follow tips that indicate how to design a proper meeting or conference summary report

1. Define solid goals and clear objectives

When you start working on your executive summary report, define the solid goals and clear objectives of your meeting.  Include the main purpose or the primary reason why the meeting is being held. Then, write the important aspects that affect the entire planning process of the meeting. For instance, your team or department meeting has a goal to assist every member to reach efficiency and productivity at work. 

2. Include key notes from the meeting

During the meeting, you need to keep your writing small and close together constantly. You must be a proficient note-taker of minutes as you practice a unique system of speed writing regularly. Then, use the notes or meeting minutes you recorded from the meeting. Include the key notes only and leave the insignificant ones.  

3. Emphasize the action items

The executive summary of the conference should have the action items. These are important tasks that need to be completed, typically by a person.  In your summary report, emphasize the action items, as well as the names of the individuals who are assigned to every action item. 

4. Develop your conclusion

Developing a solid conclusion for your meeting summary report is a beneficial part  of your report that will complete the structure of your meeting, along with the introduction part. So, write a simple, clear, and declarative statement of the facts for the conclusion. 

FAQs

What is a summary report?

A summary report is a simple and short document that is written for various kinds of purposes which includes showing a brief description to an individual about the details of a certain event, making an analysis about a specific matter and conclusions, and many more.

What should be included in meeting minutes?

Meeting minutes should include the meeting name and place, date and time of the meeting, list meeting attendees or participants, main purpose or primary goal of the meeting, agenda of the meeting, and some details about the next meeting date and location. 

What are the main elements of report writing?

The main elements of report writing are the title page, table of contents, executive summary, introduction, discussion, conclusion, recommendations, and references.

What is the difference between a report and minutes of a meeting?

A meeting report is typically brief and contains the highlighted parts of the meeting. On the contrary, minutes are more comprehensive and detailed. 

Therefore, writing a meeting summary report is an essential step in conducting any type of meeting or conference, as well as in maintaining an effective management of an overall meeting. By doing this, you can further enhance the efficiency and productivity of your team, department, or committee members. Thus, a structured and effective meeting establishes in all present a commitment to the decisions it creates and the objectives it aims. Here are some of our downloadable and printable meeting summary report samples available in different kinds of formats. Simply click the templates in this article and start downloading now!

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