Every learning and professional’s ultimate objective is to not only increase learning but also to encourage the learner to apply what he or she has learned in the classroom to the field. They are particularly interested in programs that are closely tied to the work that they are already performing in the office and the workplace in general. Whatever theory they acquire, they must be able to apply it to the field in order to be effective. Because of this, trustee meetings must be organized on a regular basis to assess the learner’s capacity to translate the information learned into practical abilities. The purpose of this exercise is to elicit the process known as learning transfer. In addition, whenever a meeting is held, a minute of the meeting is produced to serve as a complement to the training sessions. In the same way that the meetings themselves are vital, so is the documentation.

Meeting minutes are papers that contain the notes that were taken throughout the course of a meeting and are kept on file for future reference. It draws attention to the most important themes and subjects that have been discussed, and it assists in disseminating and archiving the material for future reference. It serves as a summary of the events that happened during the conference call or meeting. It’s a useful tool to have, especially for departments or organizations that have more than a few trainees under their supervision on a regular basis.

In addition to serving as a reliable reference point for future training meetings, the minutes of the meeting may readily aid in the transmission of information to members and trainees. If you want to have a better understanding of what it looks like and how it works, you should look at some of the trustee meeting minutes samples that we have provided for you in the section below. As soon as you’ve become familiar with the format, you may use these samples as a reference or even as a template when putting together your own minutes of the meeting.

10+ Trustee Meeting Minutes Samples

1. Trustee Meeting Minutes Template

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2. Library Trustee Meeting Minutes

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3. Pension Trustee Meeting Minutes

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4. Basic Trustee Meeting Minutes

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Size: 189 KB

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5. Board of Trustee Meeting Minutes

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Size: 2 MB

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6. Formal Trustee Meeting Minutes

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Size: 110 KB

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7. Annual Board Meeting Minutes of Trustee

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  • PDF

Size: 180 KB

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8. Township Trustee Meeting Minutes

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  • PDF

Size: 12 KB

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9. Cemetery Trustee Meeting Minutes

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  • PDF

Size: 84 KB

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10. Trustee of the Trust Funds Meeting Minutes

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  • PDF

Size: 40 KB

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11. Environmental Trust Board of Trustee Meeting Minutes

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  • PDF

Size: 243 KB

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What Is a Trustee Meeting Minutes?

Training meeting minutes are essentially the same as regular meeting minutes that have been tailored expressly for training meetings. They are composed of nearly identical components; the only difference is in the substance. A written record of any subjects covered at the meeting or events that took place during the training session is contained within these documents. It may be used for a variety of objectives, including tracking overall training progress, giving specifics for future training programs or sessions, and serving as a reliable reference point for future meetings, among others.

It includes additional relevant facts such as the number of people who attended the meeting, the motions that were made and passed, and the votes cast if there was anything to vote on. It’s more of a synopsis of events than a transcript of verbatim words or statements that were said. A person is frequently assigned with writing the minutes of a meeting; this is generally the secretary of the board of directors or the secretary of the group or the management.

Elements of a Trustee Meeting Minutes

The person who has been tasked with recording the minutes of the meeting must be well aware of their responsibilities and understand how to carry them out appropriately. Whenever they are doubtful, they should try to contact the meeting presider or the training expert and ask for clarification on certain pieces of data. A good example of this is when voting will take place at some point during the meeting, they should inquire as to whether or not they will be required to include the names of the voters in the final total. And, before they begin taking notes, they must become familiar with the material that they will be responsible for recording, which will assist them in determining what is significant and what is not. It is possible that certain organizations or training experts will have their own templates for writing and producing the minutes; nonetheless, the minutes of the meeting will often comprise the following components or parts.

  • Date
    • State the exact date and time of when the meeting took place, following a proper dating format
  • Attendance
    • Make a list of the attendees of the meeting, including those who were tardy and absent
  • Motions of the previous meeting’s minutes
    • Note the general reaction or approval of the board regarding the minutes of the last training meeting. Also reflect any clarifications made or any inquiries.
  • Decisions and motions for the current agenda
    • Activities agreed upon and progress to be made
    • Steps and proceedings
    • Outcomes of the voting
    • Motions that have been raised, approved, or denied
    • New and current accomplishments
    • Details for the next training meeting such as agenda, date and time.

FAQs

What are the five SMART objectives?

Specific. Measurable. Achievable. Realistic. and Timed.

Who organizes the meeting?

Usually the president, head, chairperson of a group, or the training professional.

What are helpful tips for taking the minutes of the meeting?

  • Use a template like the ones we’ve listed above
  • Take note of people’s attendance as they arrive
  • Create an organized list of the attendees
  • Keep track of events as soon as they happen to
  • Seek clarification when unsure or confused
  • Keep your notes clear, and easily comprehensible

Minutes of the meeting are widely essential documents that most training organizers and managers look for every after a meeting. It enables them to provide a clear record of the main points of the meeting that have been raised and help disseminate the information that has been discussed in the meeting, especially for those who were not able to attend.

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