A travel request form is a form filled up by an employee of a company or a business who is bound to travel for business purposes. Usually, the main reason why a travel request form is done is that the company will shoulder the expenses of the person during the entirety of the travel period depending on the agreement of the employee and his or her employer.
We can provide you with samples of travel request forms so that you will know the items that are listed in this document and the guidelines that you need to know if you are about to make one. Also, we have downloadable Sample Forms that you may use as references in knowing the details of different forms used in various transactions that needs specific kinds of forms.
Sample Business Travel Request Form
Travel Authorization Request Form
Employee Travel Request Form
Travel Approval Request Form
Probation Travel Request Form
The employee information that is needed to be filled out in this specific document are as follows:
- the name of the person requesting for the approval of his or her travel proposal,
- the job position of the employee,
- the contact information of the employee including his or her mobile number and e-mail address, and
- the department where the employee is assigned at.
Travel Request Information Specifications
Moreover, the specifications of the travel are needed to be listed down as well, which may include the following information:
- the starting date of the travel being requested;
- the entire duration of the travel;
- the purpose on why the travel has to be made;
- the location that the employee is to go to for the specific business travel; and
- the estimated travel cost, which includes accommodation, transportation, conference and other registration fees, food allowance, and other benefits that is intended for the specific travel.
Travel and Accommodation Request Form
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International Travel Request Form
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Importance of Accurate Information in a Travel Request Form
- It will be used by the finance, accounting, disbursement, and human resource departments of the company to record the transaction that will happen for your travel needs.
- The duration of your travel must be implemented accurately.
- The allowance that you are to get for the travel is based on the list that has been approved.
- The travel bookings and confirmations will depend on the information that you have written.
Reason for a Travel Request
A travel request form can only be filled out should the function of the travel be approved by the management and either can provide benefits to the company or is a part of a company’s program. A travel request is usually done for the following reasons:
- the employee needs to attend a conference where the presence of a company representative is needed;
- the employee has achieved a milestone or a specific criteria, which is rewarded with a travel package as per the employee’s agreement with the company; or
- there is a need for a team building and the company would like to shoulder the expenses of a team’s travel for this specific purpose.
Aside from our travel request forms, you may also browse through our downloadable Donation Request Forms.
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