FREE 12+ Sample Leave Request Forms in PDF

Once in a while, the need to take an absence from work is inevitable. What is the best way to formally ask your employer to take the time off, especially when you need to be away for a lengthy period of time?

The process of filing a Request Leave or a Leave of Absence from Work is the act of discussing and submitting a formal request form to your manager or your human resource department about terms pertaining to you being away from work for a number of days.

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How you request a leave of absence from work will affect your relationship with your employer. A leave of absence should typically be given with adequate notice—usually a minimum of three days. Giving a leave of absence without prior notice might let employers and colleagues deem you as irresponsible or inconsiderate.

How to Request a Leave of Absence

Below are some tips for requesting a leave of absence. Remember, the way you request you leave of absence to your manager or supervisor can make or break your relationship. Follow these steps to help you and your employer go through a smooth process:

Be Privy to Your Company Policies

Know about your rights as an employee before submitting a Letter of Leave Request to your employer. Doing this allows you to determine if your situation warrants a right to go on a paid time off. Most reasons for requesting a leave of absence are serious family or personal medical conditions that require care, maternity leave, emergency leave, etc. Know that employers are not entitled to give you a leave of absence simply because you want to have one.

Provide Prior Notice

Giving your employer ample lead time will help make it easier for him to transition into the process of your departure and increase the chances of him to grant your request. Providing prior notice also allows your employer to delegate your work responsibilities to other staff members who will temporarily work on them while you are away to avoid backlogs.

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Let Your Immediate Supervisor Know

Before you file for a leave of absence with human resources or even mention it to colleagues, let your supervisor know about your intentions and the reason behind them first. Clearing things up with your immediate supervisor shows that you respect him and his position enough to give him a heads up of your plans.

Work from Home

Also, while you are at the point of discussing your leave with your supervisor, try to consider if a temporary work from home arrangement will be more appropriate for your situation versus going on a full-blown leave. Discussing things with your supervisor allows you to have a variety of flexible options that could fit in with your situation.

Provide a Clear and Precise Duration Date

Be clear about the number of days you are to go on leave and provide the exact date of your return or a time frame of how long you are expected to be gone.

Your company may already have a leave form handy for you to fill out when you go on leave. If not, our Sample Forms and other request forms like Job Request Forms, Vacation Request Forms, or Transcript Request Forms are available for download and are within easy access.