As a business owner, one of the documents you have to prepare is a quotation which is a business document that informs your customers about how much a product or service will cost as well as your payment terms before they commit to purchasing it. It will also help you in monitoring your figures and determine whether you are selling your services or products at the right price. Other relevant quotation documents or templates you can use are the quote request forms, quote sheet templates, and standard quotation forms.
20+ Quote Form Samples
1. Business Quote Form
2. Quote Request Form
3. Services Quote Form Template
4. Sample Quote Form
5. Price Quote Form
6. Design Quote Request Form
7. Construction Quote Form
8. Contractor Insurance Quote Form
9. Blank Order Quote Form
10. Quote Estimate Form Template
11. Horse Painting Quote Form
12. Personal Lines Quote Submission Form
13. Project Quote Form Template
14. Auto Insurance Quote Form
15. Window Order Quote Form
16. Equipment Quote Proposal Form
17. Homeowner Insurance Quote Form
18. Car Quote Request Form
19. Quote Acceptance Form
20. Informal Bid Quote Form
21. Quote Request Form for Service
What is a Quote?
A quote, also called sales quotations, business quotes, or sales quotes is a document that is provided by a company or seller to their buyers to offer them products or services at a fixed price with specific terms and conditions. This allows potential customers or buyers to be informed of how much a certain product or service will cost before they purchase them. Quotations may include additional information like taxes, costs for labor and raw materials, and other components that contribute to the total price.
How to Create a Quote?
Quotes or quotations are created and written according to the needs and requirements of a business’s potential customers or buyers. You can use quotation samples to get an idea of what is to be expected of a business quote after determining what type of quotes you will be using. Some of the different types of quotes are contractor quotes, job quotations, project quotes, commercial quotations, and subcontractor quotes.
Step 1: Provide Your Introduction
In this section of your business quote, write a short introduction that contains information such as previous interactions, a short description of your business company, and an outline of the quote’s content.
Step 2: Include Your Client’s and Company’s Details
Write your potential client’s business name, contact information, address, and phone number along with your own business’s basic information. This part of the quote will serve as a reference for the receiver while eliminating any doubt about the document’s intended recipient.
Step 3: Provide Your Pricing
One of the effective ways to provide your pricing information is to utilize an item-by-item table that also indicates the items’ final price. You can use this format when providing a fixed market price or an estimate.
Step 4: Attach Any Necessary Legal Documentation
At the end of your business quote, make sure to include any legal documentation you have. If the customer considers the approval of the quote, it will be important to add a contract agreement, payment terms, warranty details, disclaimers, and more.
What information must be included in a quotation?
A business quotation must include information about the price and total amount that a customer has to pay, the quote’s expiration date, the company details of the seller, and the customer’s details.
When does a quotation is sent to a customer?
A quotation is delivered at the request of the client or customer who wants to get more information about a particular product or service before they decide on purchasing it.
What is the difference between an estimate and a price quotation?
Businesses provide their clients with a price estimate when they request it, containing a rough idea of what services they will be paying and capturing the project’s general cost while a price quote is a detailed assessment of the fixed and variable costs that come with a particular project.
A quote is one of the most essential tools used in business transactions especially when you are selling products or services. It informs your customers or clients on how much they will be charged for a particular product or service before buying them. This document contains the business details of both the seller and buyer, the expiration date of the quote, an item breakdown of costs and its total cost, payment terms and conditions, a timeline, and the acceptance signature line of the customer.
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