A lot of things go on during a construction project, you’ve got planning, negotiations, completing legal documents and there’s the actual work process. For construction contractors, they would need to be able to present a detailed account of their scope of work to their clients. This is done by creating a work order to ensure both parties agree on the terms of the job, including price, schedule, and scope. With this document, clients will be able to clearly know what they are getting from the service and workers have a clear understanding of the job to be done when carrying out the work order. To learn more about this, let us discuss this further below. And if you need to start preparing this document, we’ve got a list of free construction work order samples that you can download for free on this page.
7+ Construction Work Order Samples
1. Construction Engineering Work Order
2. Civil Construction Work Order
3. Basic Construction Work Order
4. Sample Construction Work Order
5. Simple Construction Work Order
6. Construction Work Order Survey
7. Construction Management Work Order
8. Construction Work Order Example
What is a Construction Work Order?
It is part of every construction company’s job to create a work order so this will help define expectations of the work that was agreed upon for the client. Basically, a construction work order will have a description of the work, the timeline and material costs to perform the job or service. This is prepared in order to give the client an idea of the estimated costs, and the contractor a rundown of the manpower needed along with the materials. Once a client goes over the details of these documents, they can either request changes or affix their signature for approval.
How to Prepare a Construction Work Order?
Work orders in construction are not only limited to construction companies, even subcontractors, and other parties working for the project are bound to prepare this document. This could be prepared internally and externally since a lot of work has to be done within a construction project. In some cases, you can also use these work orders to bill clients or serve as an invoice since basically, you’ve provided a complete list of the scope of work provided or to be provided and the corresponding rates. To help you prepare a construction work order for your client, here are several steps to guide you through the process.
1. Company Details
Make sure to include the name of your company and contact details such as the phone numbers and email addresses in case the client would need to verify or change something.
2. Construction Project Details
To identify what specific project you are working on, it is essential to include the description of the project (name and its location) and the specifics of the task or job.
3. Scope of Work
This is one of the most important components of the document, a detailed description of the scope of work or the list of services. Make sure to properly label and describe what you intend to provide and instructions regarding the tasks.
Another essential component is the timeline of the work you are to provide. The client would want to know how long or how soon can the work be completed so they may proceed to work on the next phase. You should be able to include the estimated start and finish dates for a project. And certain milestones, like the date you expect to finish certain parts of a project or when you can expect materials to arrive.
5. List of Materials
Provide a list and description of the materials and the amount of labor needed to complete the project.
6. Cost Estimates
Although sometimes it would be hard to give your client the actual cost, especially since some materials tend to depreciate or increase in price, make sure to let your client know that the given costs are subject to change without prior notice.
In the last section of the document, provide an area where the client could affix their signature with the date. Don’t forget to also include the signature of the one who prepared the work order, the designation, and date.
Why are Work Orders Important?
Work orders are important in providing detailed information regarding the work to be done and its equivalent costs. This will also help manage, track and ensure that tasks are completed.
What is a Change Order?
Once a client decides that there are modifications to be made or that there is a need to entirely revise the work order, then a change order or a work change order must be drafted.
What is Project Management?
Project management is a process of establishing principles, procedures, and policies in order to successfully complete a project.
A construction work order is one of the many important documents needed to complete a construction project. This is one method in which a contractor or vendor communicates with the client regarding the work and materials to be provided in the project. To make it easier for you to prepare this document, download our free templates now!
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