We get to study history in the present thanks to the efforts of scholars and scribes of the olden days. History is a thorough documentation of the people, events, and activities of the past. Records of early writings prove the existence of a group of people during a particular era, including the evolution of how they do things. This practice is done in the present in the form of performance documentation. Performance documentation is common in the workplace and is essential for any company that seeks growth and development.
FREE 10+ Performance Documentation Samples & Templates in MS Word | PDF
1. Performance Management and Documentation
2. Performance Appraisal Form Template
3. Performance Documentation Form
4. Performance Documentation Template
5. Performance Review Form Template
6. Performance Process Documentation Sample
7. Employee Performance Documentation Template
8. Supporting Documentation Template
9. Sample Performance Management Documentation
10. Performance Documentation Research
11. Performance Management Review Template
What Is Performance Documentation?
As an employer, you need to ensure that your employees are not stuck to a particular stage of their employment. Banking on your employees will help you secure a successful and prosperous future for your business. That is why it is important to have a standardized performance documentation process. Performance documentation is the regular recording and monitoring of an employee’s performance at work based on specific standards. It allows employees to identify the strengths and weaknesses of their employees and create an action plan that will help close performance gaps. It is also a means for an employer to determine if an employee is making improvements or if they continue to fail.
Performance documentation is used as a basis to make decisions on whether an employee is capable of doing the job or not. It determines who among the probationary employees can get regularized. There are several ways of documenting employee performance. Examples are employee performance reviews and work evaluation forms. Every company or employer have their preferred methods of documenting employee performance which is based on the industry that their business is under. Performance documentation has a lot to offer to a business if done and used correctly.
How to Document Employee Performance
The effectiveness of your employee performance document depends mainly on your company’s documentation process. Employers must practice appropriate ways of documenting employee performance so that they can get the best out of it. Here are some best practices that will guide you on what you should do.
1. Be Accurate and Up-To-Date
Accuracy is of utmost importance in any documentation. Only record or document performances and nonperformances that are true. It should not be given a different interpretation. An employee’s performance record should also be updated real-time. This is to ensure that the information provided in the records are accurate and current.
2. Use Facts
Time and date are important when documenting an employee’s performance. You must precisely record what the employee said and did. Using a standardized employee performance evaluation process will help you stick to facts according to the company’s preferences.
3. Keep Previous Performance Documents
Compare previous employee performance with the current documents to determine if the employee is making improvements or if they need more help. Keeping previous records will also serve as evidence that an action plan has been prepared to help the employee to do better with their job.
4. Do Regular Performance Reviews
Performance reviews should be done regularly to encourage employees to keep up with their excellent performance and, at the same time, inspire them to work harder so that they can perform better. On and off performance reviews will not do your company any good and may just be wasting company resources and time. It also does not motivate employees to do their best.
5. Discuss Employee’s Performance
Do face-to-face performance evaluations and discuss with your employee an action plan that will help them with their performance at work. Get your employee involved in identifying their strengths and weaknesses, as well as in creating a strategy to help them achieve their goals.
Why is performance documentation important?
Performance documentation serves as proof that an employee’s performance issues have been discussed and addressed promptly. The recorded documents show the trend of the employee’s performance throughout their employment. It can be used to study where an employee is doing good and where they need help. If there are vacancies in a higher position, performance documents are used as a basis for employee promotions or appraisals.
What should I avoid when documenting employee performance?
Avoid being too general with your feedback. Provide specific feedback and explain why such feedback is given. Avoid ambiguity as this will not make your employees do the right thing. Instead of being subjective, be objective with what you have to say. Avoid saying, “I don’t like the employee because he/she is ugly,” or “The employee is annoying.”Don’t use hard or soft language and avoid using labels.
Can I use templates for documentation?
Yes, you can. There are different types of performance appraisal templates or performance evaluation templates that you can find online. You can use them as a reference to build a performance document based on your company’s metrics, or customize the templates according to your preference for company use.
Performance documents will stay as ordinary documents unless they are used to help an employee become the best version of themselves at work. Every employer should encourage their employees to work hard so they can both become successful. The employee will be successful with their career, and the employer will be successful in business. The next time you look at a performance document, make sure to look at it as an opportunity for growth.
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