Business letters are a formal means of communication between multiple parties who are involved in a professional relationship. This type of letter is usually exchanged between corporations, companies, organizations, or professionals and their clients or business partners.While the rapid development of technology has paved the way for faster, easier, and more convenient ways to communicate, business letters still remain as the most preferred method of official correspondence in the corporate and professional setting. This is largely due to the impression of professionalism it carries with it.You may also see quotation letters
Business enquiry letters are written to obtain information, advice, names, or directions from the recipient’s company. Download these sample letters we have available along with tips on writing business letters.
Free Business Inquiry Letter
Business Inquiry Letter Example
Formal Business Inquiry Letter
Business Enquiry Letter Structure
Business Enquiry Letter Example
Business Product Inquiry Letter
Business Enquiry Letters
Enquiry letters are written to ask for further information on certain products and services. These are also written when you need clarifications about the products and services that the company offers. There are two types of enquiry letters:
1. A solicited enquiry letter is a letter written in response to an advertisement put up by the organization or to a sales letter from the seller. In this scenario, the sender already has some knowledge of the products and services of the organization, they just require further information.
2. An unsolicited enquiry letter is written by a potential client who is just looking around, weighing their options. The sender is writing this letter without prompt from anyone. This usually happens when a company is looking for a supplier and is gathering information so they can find the best deal.You may also see follow up letters.
Writing Enquiry Letters
Business enquiry letters are the first step in creating a business-to-business relationship. Businesses send these letters in hopes of gaining information so they could make a thoroughly informed business decision. Because business enquiry letters are a kind of formal correspondence between two companies, they follow the same standard business letter format.
1. Make sure to write the date
Because this letter is only the first of many, having a date written on it would make it easier to refer to in future communications.You may also see quotation letters
Business Sales Enquiry Letter
Business Enquiry Letter Format
Business Cold Call Enquiry Letter
2. Know whom to address.
Addressing a person by name in your letter would ensure you that you are dealing with the same person the entire time. It would prevent possible confusions in the long run.You may also see guarantee letter
3. Use an appropriate tone
If the person you are talking is speaking in a friendly manner, you may want to do the same. You may even call them by their first names. However, if the tone of your correspondence is formal, stick to calling them by an honorific followed by their last names.You may also see email cover letters.
4. Be concise.
If all you want is a price list or a catalog, simply say so. You might also want to make sure that you include all questions and concerns you might have in one letter to save time. If you find that there is a lot to ask, you could just include a questionnaire form.You may also see price quotations.
5. Close the letter
Thank the recipient for taking the time to read your letter and ask them to contact you at their soonest convenience. Be warned, however, not to sound as if you’re already committed to the recipient’s company. You don’t want to lead them on.You may also see advice letters.
As a business owner, you might also find yourself being the recipient of an enquiry letter. If you ever found yourself needing to refuse an enquiry request, see these Sample Rejection Letters.
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