For your convenience, we have collected various invoice samples specifically with the intent of catering to your hotel business needs. These invoices are available in Word, PDF, and Excel format, thus making it easier for you to edit it and add your hotel information or details. Scroll freely below and download the one you fancy.

Hotel Invoice Sample

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File Format
  • Google Docs
  • Google Sheets
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

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Grand Hotel Invoice Example

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File Format
  • Illustrator
  • InDesign
  • MS Excel
  • MS Word
  • Numbers
  • Pages
  • Photoshop
  • Publisher

Size: A4, US

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Hotels, just like all business establishments, must comply with standard procedures and implement the utilization of standard forms in their daily business transactions. Otherwise, they would fail to attract clients or lose existing ones. The reason why businesses must subjugate their procedures to standard forms and methods is because standardization gives it an air of professionalism and accountability. Hence, it encourages good will among potential and existing clients and customers.

Hotel Stay Invoice Template

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File Format
  • Google Docs
  • Google Sheets
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

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Hotel Room Invoice Template

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File Format
  • Google Docs
  • Google Sheets
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

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Hotel Invoice Example

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File Format
  • PDF

Size: 99KB

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Hotel Reimbursement Invoice

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File Format
  • PDF

Size: 255KB

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Hotel Invoice in Excel

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File Format
  • XLS

Size: 3KB

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Sales Invoice

A sales invoice is a document sent by a sales person or business staff to a client denoting an obligation to pay for the goods or services provided. This usually indicates the type of product or service that is involved in the business transaction, the price, and other credit details. This specific document is essential in business transactions since it is one of the two documents that serve as proofs of an existing transaction.

Sales Invoice vs. Receipt

While both the invoice and the receipt are primary proofs of the transaction since neither may be done without in the context of business transactions. However, these two are distinctly different in terms of form, content, and purpose. A sales invoice is a billing statement that serves as a formal request toward customers indicating how much they need to pay. Naturally, this is given before a customer’s payment.

The receipt, on the other hand, is given after a customer has made his or her payment. This document shows that payment has already been made to finalize a sale or transaction. It also serves as proof of ownership, on the part of the customer who is buying a product.

Indeed, creating your hotel’s sales invoice can be quite tricky since if you are not careful, you might create a different document. Hence, if you need guidance, you might find our collection of Excel Invoice Samples and Catering Invoice Samples. Simply click on the link provided.

Hotel Bill Invoice Format

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File Format
  • PDF

Size: 211KB

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Hotel Invoice Sample in Excel

Details
File Format
  • XLS

Size: 103KB

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Sample Hotel Accommodation Invoice

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File Format
  • PDF

Size: 40KB

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Uses of a Hotel Invoice

  • It allows you to be liberal in terms of the time you want your client to pay. For example, you can state in your hotel invoice that your client can make his or her payment within the next 30 days. This practice encourages repeat clients, thus it is good for your hotel business.
  • It allows you to track the ins and outs of your clients at a specific time of the year. This way you can analyze and adjust your management methods according to the peak and low hotel seasons.
  • It allows you to formally indicate the value-added tax to your goods and services. Also, it can provide documentation on your tax forms.
  • Lastly, it is a legally binding document. Hence, if your hotel client refuses to pay their bills, then you may use this document in court litigation as proof that you already gave a formal request for such payment.

Now that you know the importance of invoices, then you are now ready to craft your own. You may download from our collection or browse from our wider gallery of Printable Invoice Samples. You can make your hotel invoice look more professional by adding your hotel’s logo, address, and contact details.

General FAQs

1. What is a Hotel Invoice?

A hotel invoice is a commercial document that is issued to a hotel guest by a hotel. It specifies information relating to reservations, amenities, prices, total cost, payment information, and much more. It records all of the important information to keep the hotel’s finances in line.

2. What Information is Included in a Hotel Invoice?

A hotel invoice includes the following details:

  • A unique invoice number, invoice date, and due date
  • Charges and total cost
  • Your hotel’s name and contact information
  • Your customer’s name and contact information
  • Your hotel branding and logo
  • Terms of the invoice and payment

3. What is the Purpose of a Hotel Invoice?

A hotel invoice has many purposes. Here are some:

  • It helps records all customer purchases
  • It helps organizes all payments
  • It helps manages dates of reservations
  • It creates a log of outstanding debts
  • It includes services and amenities

4. What are the Different Types of Hotel Invoices?

Following are the different types of hotel invoices:

  • Standard Invoice
  • Recurring Invoice
  • Prepayment Invoice
  • Time-Based Invoice
  • Credit Invoice
  • Debit Invoice
  • Mixed Invoice

5. When Should You Give an Invoice to Your Hotel Guests?

You can give the hotel invoice to your guests when they are checking out. You can also check with your client to confirm when they would prefer to receive their invoice, i.e., either by the end of the month or once the guests/clients have stopped engaging the hotel’s services.

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