You surf the internet and found a city you wished to visit, then the first thing that would cross your mind is that how much would it cost and what are the requirements to get there. Well, all these are true, but there are other components in which travel agents can further assist you with. Travelling isn’t simply hopping on a plane, as there are still quite a number of things to consider if you decide to travel. There’s the itinerary, travel restrictions, visas, accommodation and many more. This is where a travel agency can help you with, once you request for a quotation, a travel agency proposal will be handed over to you.
This is most essential for large groups who are in educational tours, incentive trips, and leisure travel. Also travel agency proposal is not limited to such as this could be applied with those who wish to partner with them. Read more about travel agency proposal in our article below and don’t forget to check out our free travel agency proposal samples:
10+ Travel Agency Proposal Samples
1. Travel Agency Proposal
2. Sample Travel Agency Proposal
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5. Travel Agency Proposal Example
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7. Indemnity Travel Agency Insurance Proposal
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10. Travel Agency Services Proposal
11. Printable Travel Agency Proposal
What Is a Travel Agency Proposal?
The cost, budget, itinerary, air and land arrangements are only the basic components of a travel plan. It would always be a better idea to travel with less hassle, with your plans all laid out in front of you. A full travel package is one of the best way to travel particularly to a new destination. It saves you the hassle and headache of deciding what to do next or perhaps you might have missed out something which can ruin your entire vacation. Travel agents are there to see to it that everything is covered before and after you travel. A travel agency proposal is a document that covers all the essential travel plans of your desired travel destination. Initially, this would depend on what the traveler would prefer, first they may email or meet with a travel agent and lay our all their requirements. After listening and coming to an agreement, the travel agent would then come up with a travel agency proposal.
How To Write A Travel Agency Proposal?
Most travel proposals should always meet the specifications and requirements of a client, if not more. You can never go wrong with upselling your service even though the client has not included it in their request. Remember, some clients do not only visit one travel agency to ask for a travel quotation or proposal, they tend to compare like most clients do. Whether the proposal is for bidding, leisure travel, educational tour and etc., in order to successfully win your client’s approval all lies in the effectivity of how you complete your travel agency proposal. So, to get started let us go through the basic components of what makes up a travel agency proposal.
I. Cover Page
A cover page should include a the proposal name in this case a particular destination(s) the client has requested, name of the authors of the proposal and their contact details and lastly the details of the client.
II. Company Introduction
A brief introduction about the travel agency company, when it started and the company’s mission and vision statement. And most importantly an overview of the services offered by the travel agency.
III. Travel Overview
As requested by the client, in this section of the proposal you are to provide a brief overview of what has been discussed by you and the client, through personal conversations or phone or email exchange. Although this is not the detailed portion of the travel itinerary, just a summary of what the client is expected to see and do in regards to the destination(s) of choice.
IV. Detailed Travel Itinerary
A travel agency proposal is never complete without a travel itinerary which is one of the main highlights of this proposal. Clients are expected to get a detailed run down of the daily travel schedule which is covered in the travel itinerary. A basic itinerary would start from day 1, then followed by the following days till it ends. Each day must include the time schedule and the corresponding tour activity and travel location.
V. Additional Information
This section is a great opportunity to upsell some of your relevant services that was not discussed to you by the client, nor was it included in their initial travel requirement. For example you may want to offer pocket WIFI services, airline tickets(incase your client was just asking for land arrangements) additional side tour services, travel insurance or perhaps visa assistance if the country of destination requires one.
Create a list of the services and products that was discussed earlier in your proposal and its individual rates. You may want to include additional fees of the other services you have talked about earlier, to give the client an idea of how much it would cost, should they decided to avail of those services or products.
VII. Terms And Conditions
You may want to include in this section your the payment process and deposits. Include a clause stating that rates are always subject to change without notice, and it will only be guaranteed with a full payment from the client. Also, other additional information such as the completion of travel documents are the responsibility of the traveler, although the a travel agency may offer assistance.
What Is the Benefits of Using a Travel Agency?
Travel agencies are more adept with complex travel plans which can ease travelers who especially want to visit multiple locations. Also agencies may be able to offer promotions and discounts, so it might be more cost effective to go through your travel plans with them.
Is a Travel Itinerary Necessary?
A travel itinerary is necessary because it serves as guide or reference on daily activities and help you estimate on your budget.
What Is a Travel Quotation?
This is a detailed breakdown of the services and products that incorporate a travel package. Such as the cost of the airline, hotel accommodation and other related services. Most of the time these are given in estimates and guaranteed only when it is fully paid.
A complete and well-written travel agency proposal isn’t only the used to gain prospective clients, it is a valuable opportunity as well for a travel agency to market its service processes, travel packages, together with a clear idea of the budget and expenses. Additionally a good travel agency proposal would reflect on how well-informed, trustworthy, and effective the travel agents are, an important factor in which clients are looking for.
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