According to Educators for Excellence’s survey, only 39% of US teachers think that school suspensions are effective. The rest were skeptical of the disciplinary actions that their schools take. That’s why thorough planning is essential when it comes to determining what’s the best step to discipline a student. Once decided, the verdict should be recorded in a school disciplinary action form.
FREE 10+ School Disciplinary Action Form Samples & Templates
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What Is a School Disciplinary Action Form?
A school disciplinary action form is a document that schools use to record details of an individual’s violation and its resolution. The form can be used for documenting the disciplinary action to impose for a student, employee, or any member of the school. Nonetheless, the form comes into use after a violation report or an incident report gets submitted and informed to the school authority.
How to Make a School Disciplinary Action Form
The Education Commission of the States discusses the suspension and expulsion policy that 18 states proposed and 6 states enacted. They all agreed that some disciplinary actions have negative effects instead of helping students. Therefore, they aimed to promote balance and school safety with every disciplinary action. One way you can do that in your school is to gather information and have detailed plans written in a school disciplinary action form. So, start making one now with the following tips in mind:
1. Use Checkboxes
A disciplinary action form will contain a lot of lists. Specifically, there would be an area for the violations, harassment complaints, perceived motivation of the violator, and the action chosen by the administration as a resolution or sanction. So, along with the list, there should be a checkbox beside each item. It will allow the user of the form to immediately and easily indicate which item describes or corresponds to the issue disclosed in the form.
2. Add Labels and Instructions
Labels are essential, and so are instructions. Both of them should go hand in hand in the form, specifically to separate each section or category that needs to be filled out. Also, the instructions must include a guide of how the user of the form can submit the completed action form.
3. Don’t Forget to Include a Signature Block
The signature block should collect the signatures of the involved parties. In specific, user of the form and the violator. If the violator is a student, then his legal guardian or parent should also sign the form. On the one hand, if the violator is an employee, his manager or department head will have to sign. It must also have a statement regarding whether or not the charges or the sanctions, and a disciplinary termination had all been informed to the violator.
4. State Details of the Sanctions and Charges
Some schools prefer to have varying warning levels. For instance, if it was the first violation, then a verbal warning will be level one, which will then be followed by a written warning once it’s repeated. But, other schools have different warning methods, and that’s why you have to include a detailed explanation of the possible sanctions and charges in the last part of the form. This will inform the violator about the escalating sanctions, such as the number of days he will get a suspension, or his employment probation and release.
5. Decide on the File Format
There are two file formats that you can choose from: PDF and Word or DOC. When you decide to make a school disciplinary action form in PDF, then you can benefit from its features, including limiting the user’s access throughout the form when used electronically. On the one hand, if you choose to have the action form in Word or DOC, then it is the best file format for print-out documents.
Who can fill out a school disciplinary action form?
The disciplinary committee of the school would be the one who will use and fill out the form. In addition, they will need to collect the violator’s signatures and the legal guardian or manager of the violator. Also, some schools want to document the statements of the person who referred the violator to the disciplinary committee or the one who sent a warning letter. The referring party can be the violator’s teacher, counselor, or one of the members of the school administration.
Can I use a school disciplinary action form to inform the violator about his termination?
A school disciplinary action form will only be for documenting the details of the violated rules, the actions made to address it, and the verdict of the administration. Although you can indicate that the violator will get terminated, it will not be the only document you need to make and provide. You should also send a termination letter or notice to the violator and other supporting documents along with the action form.
What are the steps of school disciplinary action?
The steps of school disciplinary action start with giving an oral or verbal reprimand to the violator. The second step is where a written warning gets provided if the violator repeated or had another violation. The following steps would be the final documentation of the violation, suspension, and termination.
Having a well-thought-out and planned disciplinary action for anyone who violated a rule or law in school is necessary. But above all, every step and plan should be written in the school disciplinary action form to document and use it as a future reference in the event the violation escalates.
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