Caterers are often found in big or small events, or even at schools or business establishments. These are individuals who take care of our food and provide impeccable service. Rather than ordering the meals separately or cooking it yourself, a lot of people prefer hiring a catering company. Aside from the food, a catering company often takes care of the waiters, linens, cutlery, the buffet decorations, and cleaning up after the event. For event host and planners, hiring caterers are so convenient to make sure guests are satisfied during events. Once a catering company is chosen, the next step in the process is to prepare a catering company contract. This will ensure that all obligations are clearly defined and met. Read more about this below and to help you draft a contract, we’ve got different catering company contract samples that you can download for free on this page. So, check it out now!
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What Is a Catering Company Contract?
When you need to commission services from another company, it is important that a contract is exchanged between both parties. For caterers, a catering company contract can be used for several reasons as long as your services are required by the client. It may be providing food and staff for an event, or if a school needs an option to provide meals for their students, for corporate meetings and events, and many others. As long as there are obligations and responsibilities, it is advisable to prepare a catering company contract. This legal document serves as a service agreement made between the catering company and the client that specifies details of catering services that will occur on a specified period indicated in the contract.
How To Create a Catering Company Contract?
Without a contract, you are unable to go after whoever party fails to commit to their obligation. In short, contracts are legally enforceable and this document will help protect the best interest of both parties. It also clarifies the terms and conditions to ensure that the parties understand their obligation to one another. Each catering contract is different since clients and caterers have to meet up, and discuss the requirements and other things. Despite clients usually having their own unique requirements for the event, there are basic details that are found in most catering company contracts. Let us discuss this further below:
1. Details of Both Parties
Like all contracts, you need to include the name of the client and the catering company as well as the contact details such as phone numbers and addresses.
2. Services Provided
List down the services the catering company will be providing for the client. Here are some important information to include in that list.
- Food Menu: as initially discussed between the client, the menu must be listed down in detail including additional requests such as appetizers and beverages.
- Staffing Needs: if the client needs servers or waiters, make sure to include this on the contract and other requirements about the extent of their roles and responsibilities and how many staff will be provided.
- Additional Services and Items: it should be clearly specified in the contract if the client would need the caterers to provide specific linens or table decorations to match an event, or if any clean-up services are needed afterwards.
Make sure to include a detailed list of the food or meal package with the corresponding prices/rates. Don’t forget to add the fees for additional requests made by the client such as staffing needs, corkage fees, food substitutions, overtime fees, etc. Don’t forget to include the payment schedule as well if a deposit was needed, so this detail must be written in the contract as well.
4. Terms and Conditions
Other important details that would be written in the contract are cancellation policy, terms in case the client or the caterer should modify or change something at short notice, confidentiality clause, and details regarding a breach of contract.
What Is a Service Agreement?
This is a contract between a client and a service provider. The document usually contains the work to be performed and the responsibilities of both parties in getting the work done and the payment details.
What Is a Catering Proposal?
A catering proposal is a document that summarizes information about the caterer’s service as well as a quotation about the services, the food menu, and terms of payment.
What Are the Various Types of Caterers?
These are private or full-time caterers, hotel/restaurant caterers, and delivery or mobile caterers.
A catering company contract will help set the terms and obligations between the client and the catering company. Remember, anything can happen which may compromise the full success of an event so make sure you create a contract once you have decided on a catering company.
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