In the developing business industry where competition amongst businesses is at a high rate, a business should be excellent enough to handle marketing events and business areas, especially accounting, to keep the business running. Proper calculation of company revenue and expenditures help entrepreneurs to forecast the progress of the company in a specified time. That is why businesses need to maintain business financial statements like profit and loss statements. So, whether you are managing an established or start-up business, issuing a P&L statement is necessary to determine your company’s financial status.

What is a Profit and Loss Statement?

No matter how well you handle business or how well you organize business transactions, it is still not guaranteed success if you don’t give priority to the accounting task. According to an article from Medium, one of the must-haves for companies, especially for start-up ones, is profit and loss statement. It is a necessary document that should go along with budget and cost worksheets. With this, a company will be able to oversee its revenue for a specific period.

A profit and loss statement (P&L), also called an income statement, is one of the most significant financial documents that companies should have, as per U.S law. Profit and loss statements play a vital role in a company’s success. This type of accounting form compiles the total revenue, cost, and expenses of a company or organization over a specified period, usually in a quarter or year. It allows business owners to assess whether they have spent much in a quarter or have gained more profits in a year. 

11+ Profit and Loss Statement Statement Samples and Templates

Below are well-written profit and loss statement samples and templates that you can use as a reference. These templates are available in PDF and Word formats. Check them out!

1. Broker Profit and Loss Statement

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Size: 132 KB

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2. Profit and Loss Statement Template

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Size: 336 KB

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3. Basic Real Estate Profit and Loss Statement

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Size: 338 KB

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4. Rental Property Profit and Loss Statement

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Size: 295 KB

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5. Sample Profit and Loss Statement

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Size: 228 KB

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6. Real Estate Profit and Loss Format

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Size: 7 KB

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7. Construction Profit and Loss Statement

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Size: 11 KB

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8. Construction And Analysis Of Profit And Loss Account

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Size: 520.6 KB

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9. Contractor Claim for Loss of Profit Statement

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Size: 11.5 MB

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10. Liability for Consequential Loss and Loss of Profits

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Size: 193.2 KB

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11. Profit and Loss Statement in Word

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Size: 51 KB

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12. Profit and Loss Statement Example

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How to Make a Profit and Loss Statement

The P&L statement is one of the most useful accounting worksheets or documents that enables entrepreneurs to forecast generated profits and expenses, as well as secure funding from investors. As it holds a significant purpose, it is essential to make sure that it is professionally written to provide clear financial data. To help you produce a competent and effective profit and loss statement, follow the tips on how to make one. Here’s how.

1. Decide the Income Statement Form to Use

Before you start to calculate the generated profit and loss of your company by using the profit and loss statement, you have to decide what form to use first. The profit and loss statement has two forms, the single-step and multi-step. These two have different uses; however, they still present the same result. Deciding what income statement form to use prior to making the sheet allows you to prepare all the needed data and information, and makes the process more convenient.

2. Determine the Time Period

As stated above, the profit and loss statements can be presented in a specified time. It can be monthly, quarterly, or annually, depending on what financial data you want to forecast. So, in your simple business profit and loss statement sheet, make sure to state the complete period for clarity and accuracy.

3. Define Company Revenue

Once you already determined the period of your profit and loss statement, it is now time to identify the total revenue of your company for that period. By this, you have to provide a breakdown of the products you sell or services you provide along with the cost of goods sold. Make sure that you get the data from the beginning to the end of the period to have an accurate result. 

4. Itemize Company Expenses

After you have placed the total company revenue for a specific timeline, the next thing you need to do is to incorporate all the company expenses of the same period. Make sure to include all spending, from the biggest amount spent down to the smallest one. It is also possible to group similar expenses together and other intermediate figures, if you are using the multi-step income statement form. Nonetheless, make sure that you itemize all significant data into your P&L sample report form to ensure the accuracy of your profit and loss statement.

What is the right calculation for profit and loss?

A profit and loss statement is amongst the necessary documents that businesses must prioritize during a company performance evaluation, especially when it comes to finances. It provides business owners with a clear insight into the generated profit and loss. To do so, it needs to follow adequate calculations. The right calculation for profit and loss is to subtract the total revenue with the total expenses, all for a specified period.

What are the risks of inaccurate financial statements?

Financial statements are the baseline of a company’s success. That is why it needs to be present in every business of any size. However, simply providing financial statements without proper research can lead to inconvenience. Providing inaccurate financial statements can give major risks to the company—bad business decision-making and affects company credibility to stakeholders and investors. Hence, for every accounting report, one must make sure to input accurate numbers and data.

What are the types of the income statement?

There are two ways to summarize your company’s revenue and expenses effectively using the two forms of the income statement. The first form is the single-step income statement in which no subtotals present and merely focuses on the revenue and expenses as a whole. On the other hand, the multi-step income statement form showcases broad data. This calculates not only the revenue and expenses but also other figures such as gross profit, operating income, earnings before taxes, etc.

It is no doubt that income statements are one of the most significant documents for businesses to have, especially the profit and loss statement. Being able to calculate both the company revenue and expenses accurately helps businesses identify how profitable they are for a certain period. It also helps business owners in decision-making. Therefore, it is a must to make use of a profit and loss statement sheet to input and calculate relevant figures precisely. So, if you want to track and determine your company’s profits and expenses, get a well-made and well-organized profit and loss statement template from the given samples above, now!

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