Continuous improvement experts are the ones that come up with and implement solutions to problems that arise in their own organizations or in the businesses of their clients. The authors of this study state that they seek to develop a diverse set of tools and strategies, as well as distinct approaches to problem-solving. In order to be good at their jobs, those who work on continuous improvement need to know what to expect and how to get good results. Ascertain that they can create the conditions that will allow change to occur in order for them to win. Indeed, the devil is in the details, which makes working on continual development both thrilling and difficult at the same time. When individuals are striving to improve things, they frequently overlook this tiny demon. They overlook the importance of writing a strong issue statement at the start of any project.

According to the International Business Times, many businesses and organizations are changing how they work and run their operations. Many factors influence the efficiency of a process improvement project, but the most significant consideration is what the problem is that has to be resolved. When working on process improvement projects, putting together a problem statement and knowing how to construct one is an excellent place to start. First, take a look at the product problem statement examples we’ve provided below. Feel free to use these samples as recommendations or even templates when drafting your own problem statement after getting to know the documents, what they look like, and how they work.

3+ Lean Problem Statement Samples

1. Lean Project Problem Statement

File Format
  • PDF

Size: 112 KB


2. Lean Problem Statement Worksheet

File Format
  • PDF

Size: 2 MB


3. Lean Program Problem Statement

File Format
  • PDF

Size: 5 MB


4. Lean Work Problem Statement

File Format
  • DOC

Size: 102 KB


What Is a Lean Problem Statement?

Alan Bryman published an article in the International Journal of Social Research Methodology about how to do research. This can be interpreted as a sequel to that book, and it was written by the same author. The article was published in the International Journal of Social Research Methods. He authored a paper on how to conduct research. When there is anything to be concerned about, something that needs to be rectified, a work that needs to be completed, or a theoretical and practical inquiry, the term “problem” is employed. In the early stages of any new project, you should write down a simple description of the problem or barriers you’re trying to overcome. Describe the current situation, what it will be like in the future, and any gaps that may exist. That is the name of the current state. When discussing your project, this is quite critical. You should make a list of what you wish to do. Everyone on the project will be more likely to finish on schedule if they understand the problem they’re trying to tackle and why the project is essential in general.

Elements of a Lean Problem Statement

It is critical to have a well-written problem description for a process improvement project to be effective. This statement assists you in determining the project’s objectives and scope. What people working on a project do and choose has an impact on its long-term trajectory. If a company or group develops a problem statement for a project, they may be able to gain greater support and buy-in for it. This accelerates the project’s progress, allowing it to be completed sooner.

  1. Ideal situation
    Consider what it would be like if you didn’t have any troubles at all. To begin, read this. This section of the text provides an overview of the project’s goals and scope, as well as other information. The following is a list of the contents of the book: The reader should be able to see the ideal situation after the problem has been solved before reading this section.
  2. Reality
    If your company or organization is currently dealing with a problem, the next section of your problem statement should detail the circumstance. This section will define the issue, explain why it exists, and identify the people who are affected by it. It will also include details on the date and location of the problem’s discovery.
  3. Consequences
    Do you believe this will have long-term ramifications? Following the introduction, it’s critical to discuss the following: Describe how the situation affects those who are affected, as well as the extent to which the situation impacts those who are affected. Businesses frequently make decisions that squander time, money, or other resources, all of which are detrimental to their success. Another possibility is that you will lose your competitive edge or productivity.
  4. Proposal
    Consider that the proposal section of a problem statement may have a lot of interesting suggestions for how to address the problem when you read it. To be good at anything, you don’t have to come up with just one solution to solve it. As part of their proposal, team members should understand what to do if they have an issue and how to solve it. This will assist them in achieving their goals. You should keep your writing brief and to the point at this point.


What is in a problem statement?

If there is a significant difference between what someone is doing today and what they hope to be doing in the future, it is critical to clarify. There is a significant difference between this and the preceding example. Measurements that illustrate how distinct the two components of the problem are from each other should be included in the problem description. This is not the same as suggesting causes and treatments for a problem.

Why is it so hard to write a problem statement?

The more you construct a strong problem statement, the more distractions you’ll face from many sources. To be effective, issue statements must be devoid of any and all causes, cures, or blame. They must also be double-checked to ensure that symptoms do not become a source of distraction when they are written.

How to write a problem statement?

  1. Identify the problem
  2. Begin your statement with your ideal situation
  3. Describe current gaps
  4. State the consequences of the problem
  5. Propose addressing the problem

Writing a good issue statement is not only vital for the job, but also for life, thus it’s not just important for business. People need a clear understanding of what is going on in order to work on their difficulties. How can people begin if they don’t know what their problems are? People who operate in this industry will find the 5W2H approach particularly interesting because it is supposed to fail most of the time. At first appearance, a simple procedure appears to be simple (what, when, where, why, who, how, and how much). Before you can ask the proper questions in a way that makes sense, you must first follow all of these rules: What you discover will assist you in determining a viable solution to the situation.

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