Safety is a priority in any establishment or business, regardless if it is a public or privately owned one. We can’t just let people get hurt because of the carelessness of other people, although it is actually happening in reality. In the workplace, we write whenever an incident/accident happens. The details of the accident are recorded in a significant incident report sample form, whose format varies per institution. The report is essential to prevent future accidents of the same nature and save lives. How much do you know about a significant incident report?
What Is a Significant Incident?
An incident report is a detailed documentation of an incident or accident that happened in a particular place or location. Various institutions use incident reports, and they follow their preferred incident report format. Examples of situations that warrant an incident report are falls and trips, getting hit by falling objects, fights at work, arrests for shoplifting, violations to work safety practices, and significant incidents. If the incident has the potential to cause harm to the health and safety of the person who is receiving services, that incident is called a significant incident.
Since it is a form of incident, writing a report for a significant incident is not very different from the usual incident report. The details that you see in incident report examples are almost the same as a significant incident report with additional information specific to or preferred by the organization using it.
Elements of a Good Incident Report
How do you know if the sample incident report in PDF that you have is a good one? That’s easy! Simply check out the elements of a good incident report are present. This applies to sample incident report forms and sample accident incident reports. Don’t know what these elements are? Then read on!
- Complete – What good is an incident report with missing details. An incident report should answer the who, what, where, when, why, and how of the incident or accident.
- Factual – When you say factual, it means that what is written in the report actually happened and not just some made-up stories. The details must have a reliable basis.
- Accurate – Writing an incident report right after the incident will help you write a report that is as accurate as possible. That is because you can still picture out the event in your mind very clearly.
- Graphic – Incidents caught on camera, like photos or videos, are used as supporting evidence and must be mentioned in the report. An illustration of the incident is also acceptable.
- Valid – To validate the incident report, those who are involved must sign the document to confirm that the description of the incident is accurate and factual.
How to Write an Incident Report
Writing an incident report is easy if you know what you are doing. Knowledge of the details to include and the incident/accident are important tools to finish a reliable incident report. Follow the steps below to help you get started with your incident report.
Step 1: Take note of important details.
Write down the crucial details of the incident on a piece of paper right after it happened or as you interview the witnesses. Gather data by using the 5 Ws (who, what, where, when, why), and how questions. It is an effective data-gathering technique that ensures a complete story of the incident.
Step 2: Check company guidelines.
Can you use any incident report template, or does your company have its own incident report format? It is best to follow the format preferred by your company for uniformity. If your company is okay with any format, then you can use downloadable incident report templates to help you write the report conveniently.
Step 3: Write a detailed summary of the incident.
You can write the report summary in bullet form or use an essay writing style. What’s important is a complete summary that is accurate and understandable.
Step 4: Review your report for accuracy.
When you’re done writing all the essential information, you’ll need to review your work and check if what you have written is right. Include checking for spelling and grammar errors.
Step 5: Have your report validated.
Finally, to prove the truthfulness of your incident report you must have it signed. The involved individuals sign off the document to testify that the report is true and unquestionable.
9+ Significant Incident Samples in PDF | DOC
It doesn’t matter what format a significant incident report takes on as long as the essential details are present and understandable. Here are different significant incident report samples that you can look at and also use as template.
1. Significant Incident Sample
2. Significant Incident Worksheet Template
3. Significant Incident Management Framework
4. Significant Incident Report Form Sample
5. Significant Incident Example
6. Sample Significant Incident Template
7. Significant Incident in PDF
8. Significant Incident Form Template
9. Significant Incident Template
10. Significant Incident in DOC
Remember to always use the 5 Ws and how when gathering information for an incident report to ensure that your data is complete. It is also a good practice if you use editable and printable incident report templates so that you can quickly finish a polished incident report.
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