When renting out a space or your property, it is crucial to know more about your potential tenant. Some landlords would even go the lengths of doing a background check just to make sure that the person or organization who is about to rent out their property is able to meet their requirements. The reason for such is that they want to make sure that the tenant is capable of paying, and has no criminal records.
Landlords can screen prospective tenants with a renter background check, often along with a credit report, in order to verify and choose the best renter for the property. Potential tenants are also asked to fill up a tenant information sheet to document their information. To learn how to prepare this information sheet for your renters, let us discuss this further below. And if you need to start working on this document, we’ve got a list of free tenant information sheet samples that you can download on this page.
10+ Tenant Information Sheet Samples
1. Resident Tenant Information Sheet
2. Self Storage Tenant Information Sheet
3. Sample Tenant Information Sheet
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5. New Tenant Information Sheet
6. Occupancy License Tenant Information Sheet
7. Basic Tenant Information Sheet
8. Landlord Tenant Information Sheet
9. Corporate Tenant Information Sheet
10. T-Hangar Tenant Information Sheet
11. Formal Tenant Information Sheet
What is a Tenant Information Sheet?
An information sheet or info sheet is a document that details a particular subject. It is used to collect information to be stored as a reference or for future use. This kind of document is used almost anywhere, such as in research, client database, participants in an event and etc. This is also used when you want to apply something, like for instance to rent a property or an office space. The landlord or proprietor would need to collect information from their renters to keep and serve as a reference in case anything issues need to be addressed in the future. Basically, a tenant information sheet is used to screen tenants then it goes to the landlord’s database which is used to store every renter’s details over the years.
How To Prepare a Tenant Information Sheet
As mentioned details found in an information sheet depend on its purpose, or whatever reason is it used for. But as a landlord, renting out a property can be risky at times, especially for each potential tenant, they can either be responsible in their payments and or you’ve got tenants who are prone to cause a number of problems. So once you’ve got someone interested to rent out your property, discussed the rental fee and other matters, and have them fill up a tenant information sheet so you may begin your screening process. To help you prepare this document, here are several details you need to take note of.
I. Basic Information
The first thing you need to collect is the tenant’s basic information. This accounts for their complete name, current address, date of birth, and legal identification such as driver’s license or passport. Contact information is also essential you are able to reach the tenant, like their email address and mobile number.
II. Emergency Contact
It is also essential to collect your tenant’s emergency contact in case something happens. Details include the name, address, relationship to the tenant, and contact details.
III. Number of Tenants
In some cases, landlords would want to make sure that the right number of individuals are renting out the property. This is particularly important for those renting out rooms that can only accommodate a particular number of people. So details of other renters, aside from the main tenant are also collected.
IV. Residential History
Although not mandatory, you can also opt to collect information about the tenant’s previous residence. With the information you have, you can use this to do a little background check.
In this section, the tenant should provide references that the landlord can crosscheck to gather information about the client’s character, and personal and financial background from the names or organizations written in the document. This could be the previous landlord, employer, friend and etc.
You can also include questions in the information sheet pertaining to the tenant’s background and financial capabilities. You can ask about their employment, current loans, vehicles, other companions who are to be staying with the main tenant and etc.
How many days’ notice can a landlord evict a tenant?
In most cases, you’ve got about 30 to 60 days to vacate the property.
Can a landlord evict a tenant without notice?
This only happens without any written agreement, which is why it is important to execute a contract or agreement and set out the terms before finalizing the transaction.
What is a Consent Form?
This is a document that is signed by the participant where he or she has given approval pertaining to the information, data or action that the participant is to provide.
A tenant information sheet is essential for every landlord who wants to properly screen their potential tenants or renters. As a landlord, you want to make sure that your property is properly cared for and that you are able to choose capable and responsible renters. To make it easier for you to prepare this document, download our free templates now!
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