With so many responsibilities a landlord has to do to prepare for the moving in of a new tenant in the property, a move-in checklist helps them keep track of the condition of their property. It ensures they thoroughly look through the property to spot any issues and attend to them. The checklist is also helpful to use as a basis for tenants to hold accountable for any damage that occurs while they live there. If you’re a landlord reading this, you can use the checklist when your tenants move in, and again when they move out, to find out the condition of your property. Read the article to find out how to make a move-in checklist.
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What is A Move-in Checklist?
A move-in checklist provides a convenient and organized way for landlords and even tenants to keep track and document existing conditions in the home. The checklist can be used to hold tenants accountable for the damages that occurred during their stay and this will help reduce the likelihood of disputes between the landlord and tenants to the return of the security deposit if such a situation occurs.
On the other hand, the checklist helps tenants keep an assessment of the condition of their rental home. The checklist can also be a useful reference for tenants to take inventory of the property to check for any potential issues that need to be fixed. It’s also the time to make note of any issues that existed prior to their arrival.
How to Create a Move-In Checklist
The following pointers below are a general guide to include in your checklist but it is up to you if you want to add anything that is relevant to your terms and condition of leasing.
1. Make the Apartment Ready to Live In
Before your tenant arrives to officially reside in your property, you need to make sure it is ready for them. There are a few things you should do such as:
- Make an inspection checklist for your property. check the living room, dining room, kitchen, bedroom, and other parts of the property to see if there are problems that need attention.
- Schedule professional services to make any needed repairs and replace broken equipment or furniture and maintain the home in general.
- Purchase any needed supplies for the property.
- Clean up the interior and exterior of the property and the outside space.
- Install new locks.
2. Set Up Utilities
Contact your utility provider (such as electricity, water, gas, internet, cable services) to inform them a new account will avail of their services. Guide your tenants on how to apply for those and set them up.
3. Give a Welcome Letter to the New Tenant
Not all landlords might do this initiative, but it’s a nice gesture to make your new tenants feel at home by giving them a personal letter to welcome them to your property. The letter could also provide you the opportunity to give them some useful information about the property and the things they need to do such as paying rent, getting renter’s insurance, and reporting maintenance issues. This friendly gesture can help build a cordial relationship with your tenant.
4. Pick up keys
The only thing missing for the tenant to officially live in your property is the keys to their new home. Provide them the keys; give them enough keys to having some spare keys. You can keep a duplicate of the key but keep in mind to value your tenant’s privacy and don’t go to the property unannounced. The only time you have to go to the property while the tenant is there is when there are maintenance issues going on that the tenant has called for your help. If you intend to visit, notify the tenants ahead of time.
What does a ‘move in condition’ mean?
The move-in condition means that a property has been fully prepared and cleaned and is ready for new owners to move in right away.
What should I know before moving in?
If you’re planning to move to a new residence soon, there are a few things you should note when visiting potential living spaces. Check if there is a good phone reception in the area, check the water pressure, make sure there are no pests or vermins inside the home, check the power outlets and electrical work if they are properly maintained, check the surrounding area if it’s safe to roam around especially at night, and take note of the parking lot.
How do I avoid getting scammed for an apartment?
Before going ahead and giving a deposit check for an apartment, make sure you know that it is a legitimate rental apartment. Here are some pointers to help you avoid getting scammed: never rent the apartment without having to look at the actual place. Meet the owner of the property or the landlord in person. Make sure your lease identifies the owner of the property. Make sure you get to sign a written lease. And lastly, don’t agree to deal with cash. This is the easiest way a scammer can take advantage of your money.
Moving to a new residence can be tiring, so make sure to give your tenants information ahead of time so they can prepare and be aware before they move in that they are expected to complete the checklist and return it to you. Once you and the tenant have completed the checklist, it should be signed by both parties. Provide a copy to your tenant. If you’re ready to start making your own move-in checklist download our free sample templates provided above to help you get started!
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