Emergencies are unfortunate events that are bound to happen one way or the other. These may be caused directly or indirectly that sometimes can inflict catastrophic damages. It could happen to anyone, a group, or a whole community. That said, we must know whom to contact or who others should contact in case of an emergency. And one useful tool is an emergency contact list. This list should be readily available anytime complete with the right information. To help you prepare this specific contact list, read more about it below.
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What Is an Emergency Contact List?
An emergency contact list is a detailed record of names and organizations including their contact number, email, and other relevant details that can be contacted in case of an emergency. Every office should have its own workplace emergency action plan and schools and families are required to come up with an emergency safety plan should any disaster or accident happen. And part of that health and safety plan is to secure an emergency contact. This will help individuals readily contact their families or any emergency hotlines whenever there is an emergency.
How To Prepare an Emergency Contact List?
An emergency contact list is just like any other contact list such as telephone or vendor contact. The main purpose of creating such a list so its easier for anyone to get in touch with their colleagues, friends, business partners, and family members. Also nowadays, contact lists are easily stored on a database making it much more convenient to retrieve. So, here are several steps to help you prepare an emergency contact list.
I. List of Names and Organizations
First, you need to segregate who you intend to include and consider as an emergency contact. In most cases, direct family members are a priority, legal guardians, then emergency services such as the hospital, 911, fire department, and the police. This is important so you will be able to properly organize your emergency contact list.
II. Important Details
Having organized the names, the next thing you need to do is to get all those important details that will help you get in touch with them as quickly as possible. These details should include the contact number (mobile and landline), email address, and current address. Other details may be required by schools or offices to ensure employee safety and this should be a mandatory safety policy.
III. Where to Store the Contacts
An emergency contact list can be stored online using a specific application built for managing contacts. Or you can opt to print out the list in case it cannot be retrieved online or should the file gets corrupted. It is advisable though to keep both a physical and digital copy of the list.
IV. Preparing the List
Make use of our templates to prepare the list so you have an idea of how to start. The templates are editable so you can customize and edit the text giving you free will to organize your emergency contact list. Just make sure to save your file afterward.
V. Monitor and Update
A contact list of any kind including an emergency contact list must be frequently monitored and updated. Anyone should take initiative to double-check if the names and organizations still exist and if the contact number and other information remain the same. This is to ensure that nothing gets compromised in case of an emergency.
What phone numbers should be mandatory in an emergency contact list?
An emergency contact list should include always include contact numbers of the hospitals, fire and police departments, 911 (or whichever emergency contact is applicable in your country), veterinarian, family doctor and etc.
Why are emergency contacts important?
Emergency contacts are essential since those who are concerned will know whom to contact in case something unfortunate happens to you.
Is it legal to acquire someone’s emergency contact?
In most cases, it is legal to acquire someone’s emergency contact details since this serves as a safety measure as these may be part of any workplace or school policy.
For every safety strategy plan or safety emergency action plan an organization should always find the means to gather information and prepare an emergency contact list. Accidents, disasters, and all kinds of emergencies can happen anytime and anywhere so it pays to be ready at all times. So start working on that list and download our free emergency contact list templates now!
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