There are many different types of events. From small meetings or training to multi-day conferences, each event seeks to be successful at the end of the day. But even with the differences of these events, the procedure for planning and reporting remains essentially the same. Event reporting can be very tricky. It needs teamwork and the skills of the organizers to succeed. It also requires to record all the data and details to make sure to have a detailed and good event report paper. Scroll out our event report templates below and learn more about this topic in our article.

1. Event Report Template

Details
File Format
  • Microsoft Word (DOC)
  • Google Docs
  • Apple Pages

Size: US

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2. Post Event Report Template

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File Format
  • Microsoft Word (DOC)
  • Google Docs
  • Apple Pages

Size: A4 & US

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3. Event After Action Report Template

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File Format
  • Microsoft Word (DOC)
  • Google Docs
  • Apple Pages

Size: A4 & US

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4. Free Event Report Sample

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File Format
  • PDF
  • Microsoft Word (DOC)
  • Apple Pages

Size: A4 & US

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5. Free Post Event Report Template

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File Format
  • PDF
  • Microsoft Word (DOC)
  • Apple Pages

Size: A4 & US

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6. Free Event Management Report Template

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File Format
  • PDF
  • Microsoft Word (DOC)
  • Apple Pages

Size: A4 & US

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7. Event Financial Report Template

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File Format
  • MS Excel

Size: 10 KB

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8. Sample Event Report Template

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File Format
  • PDF

Size: 162 KB

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9. Post Event Report Sample

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File Format
  • PDF

Size: 46 KB

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10. Sample Post Event Report Template

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File Format
  • PDF

Size: 79 KB

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11. Post-Event Summary Report

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File Format
  • PDF

Size: 62 KB

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What Is an Event Report?

An event report may have many kinds of forms. However, it has only one purpose: to prove event success. It can be a form of presentation, report, or an email that provides stakeholders with data on how the event met all the event goals. According to the study of Cvent & Event Marketing Institute, 88% of the event organizers say that getting and recording data is very important to their events’ success. The event report can also be a follow-up to the event plan. An event plan outlines the event’s purpose, goals, and budget. It is a document that analyses your meeting or event’s progress and effect and describes the highlights and the event’s development.

How to Write an Event Report?

Writing an event report can be tricky and difficult to do, especially if you don’t know how to do it. That is why you might need some help. Here are some useful tips:

 1. Know the Presentation Style

There are so many types of presentation styles. Some of them are in the form of paper, some are sent as PDFs via email, and some are in the form of Powerpoint presentations. Choosing the presentation style will depend on your personal preference. You need to make sure that your presentation is organized so that your audience will understand it better. However, when picking your format, you need to consider your audience. Consider their wants and needs. Sponsors also need various types of information about the event’s success. Appeal to the interests of your sponsors and include the type of data that will please them.

2. Gather the Key Information

Don’t ever rely on your memories. You might remember this information the wrong way. The best thing to do is record and document all the necessary data and details from planning to execution. Speak to people, collect data, even ask for some help. When you create a report, you should also include the process, not just the aftermath. Also, you can get some quotes from the key speaker of the event. It will help you to create a great event report.

3. Be Precise and Straight to the Point

One of the biggest problems of everyone regarding reporting is that we keep on adding unnecessary points. It will just turn your reporting boring. The best thing to do is to focus on the details and things that are important and have value. It can make your report brief but on point.

4. Write a Summary

Always add an executive summary that boils down all the details to every report. It gives the sponsors an in-depth idea and understanding of the rest of the paper. Some may not have a lot of time, and all they can read is the summary.

5. Provide Visuals

It is a good move to add visualizations to your report. It can help your audience to understand the event well. You can have it printed or else include them in your PowerPoint presentations. However, make sure that you are allowed to use them. Images or videos can help you in illustrating your report well.

6. Provide Statistics and Numbers

The last but essential thing that you should include in your report is quantifiable data. Statistics, money, and percentages are vital in every report. Using these numbers can help in illustrating your report and getting more detailed about the event.

FAQs

What is a report?

A report is a particular type of writing that describes and analyzes the issues, incidents, or outcomes in a physical context, such as events that have occurred within an organization or conclusions from a research investigation.

What are the features of a report?

The features of a report include:

  • Introduction
  • Background Information
  • Main Concerns
  • Discussion
  • Conclusion

What is the purpose of a report?

Reports convey information that has been collected as a result of data and problem study and analysis. Reports may cover a broad range of subjects but typically concentrate on transmitting knowledge and information to a particular audience.

Having an event report very important. It is the best chance to discuss what has worked flawlessly and what needs improvements and changes. Although it may seem to be a difficult and massive task to do, you must never forget the benefits these event reports bring to your business. The next time you need to write an event report, our event report templates are here for you. Download now!

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