Conferences are important social events for any field that involves a lot of study and networking. Business, academic, medicine, law, and engineering fields are just a few examples where conferences usually take place for people who are focusing on working in that field. This allows people in the same profession to get together with like-minded people and share the most recent themes, data, and research in their field and allow others to learn from a broad range of experts who are operating in the field that can provide insights and innovations relating to the further development of their field. Conferences are also a great way to get networks to get grants and funding as well. If you’re attending a conference, you will be asked to write a report about the events of the conference you are attending. Writing a conference report may seem like a hassle, but it’s useful for you to share your experience and knowledge with your peers and evaluate yourself if you’ve learned anything substantial. This article will guide you on how to make a conference report.
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What is a Conference Report?
Conference reports are written summaries of the events that took place at a conference. It covers mainly all the topics and discussions being talked about at the conference in a systematic written format.
How to Write a Conference Report?
Writing an academic conference report is an easy task to do as long as you know what information to include in it. The following important details to include are:
- Information about the conference: such as its theme, the number of people in attendance, the venue where the conference was held, key speakers of the conference any prominent guests present, organizers of the conference, and their background.
- The outline of the topics discussed by each speaker: State what type of study they’re focusing on and provide important highlights or findings regarding their study.
- Links to presentations: These could be linked to a shared file created by speakers where they attach the slides they used in the conference presentation.
- Contact information: Include contact information of relevant people who can you connect to regarding the conference. Include their phone numbers, email addresses, and social handles.
Once you have all this information written down whether by hand or through electronic devices, create multiple copies so you can keep a copy for reference and you can share the rest of the copies with your peers.
What are the benefits of attending conferences?
There are a lot of benefits one can gain from attending conferences, and that is why a lot of people attend and participate in them. The following points below are just a few examples of the benefits of attending conferences:
- Getting personal exposure within your field: Whether it’s for work or academic purposes, attending conferences is a great opportunity for you to share your work or studies with a broad selection of other people in your field. Furthermore, you can also network with influential and relevant people who can help you advance in your studies or job.
- Finding future collaborations: If you want to make a name for yourself in your field, conferences are a great way to network for you to collaborate with people in the same field as you are and who also share the same interests and visions with you.
- Finding new research opportunities: For academic conferences, if you’re a student and you’re researching a particular area and you need more insights, these conferences offer the perfect opportunity for you to explore any recent data and other theories all in one place. This can help you speed up your research and help you achieve more from your research project.
- Discovering innovations and breakthroughs in your field: Whatever field you’re in, there will always be ongoing new research and data to keep on top of and conferences are a great way for you to stay up to date.
What should one prepare before attending a conference?
Before you attend a conference, you should prepare the following tasks to do and materials to bring:
- Plan your travel and accommodation, if the conference is located away from your school or company
- Do background research of the speakers
- Plan the talks you’ll be attending
- Reach out to people you want to network with before the conference starts
- Prepare your elevator pitch for your networking work
- Prepare your laptop, smartphone, notebooks, writing materials, business cards/copies of your academic papers, and audio recording device.
If you’re asked to share your conference report in front of your peer by reading it aloud, make sure to review your report first. Try reading it aloud to find areas that may sound awkward or dragging. See where you can cut sentences that are too complex or phrases that seem incomplete. Remember to keep your report clear and concise. Don’t beat around the bushes and go straight into discussing the important events and topics discussed in the conference to ensure you don’t bore your peers with the report and they can know straightaway about the highlights of the conference. To help you get started making the report, download our free sample templates above to use as your guide!
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