A new project can bring various opportunities to businesses and organizations. But some tend to be complex and would take several years to get completed. This rings particularly true for construction projects, design, and computer software development. But once a project is set to begin, one important aspect to consider is how to track down its progress. Projects have deadlines, it needs to be completed on a specific date. So a project tracker is used so that managers are able to make sure their teams are able to focus on the work that matters, free from the distractions caused by tasks going off track or out of control budgets. To learn more about this, let us discuss this further below. And if you need a tool to track a project, then we’ve got a list of project tracker samples that are available for download on this page.
10+ Project Tracker Samples
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What Is a Project Tracker?
Prioritizing what you can finish as soon as possible is important in project management. When a project is underway, there are so many things to consider from manpower, resources, and the budget. Without a proper project tracker, an organization would risk a lot of things, most especially hitting its target. You need to also convince your investors that you will be able to complete the project on time without any issues. Basically, by tracking your project, you can compare actual to planned progress, and identify issues that may prevent the project from staying on schedule and within budget. With that project managers can find alternatives to quickly address these issues to further avoid delays.
One of the major reasons projects are either aborted or delayed is the lack of budget and resources. So as a way to avoid such things, there is importance in tracking its progress. The management must be assured they have everything covered from start to finish.
How To Use a Project Tracker
A project tracker is a sort of tool, method, or application you can create or a template you can download such as the one available on this page. The team can input details about the project’s progress on the template, which can then be shared to show the project manager and stakeholders the project status at a given time. Although it may seem complex and a lot of work, it is a must for most projects. So how do you use a project tracker? Here are some steps to help you start.
I. Project Outline
To give everyone on the team an idea of how the project would go, then create a project outline or summary. This will give them an idea of each phase and deliverables.
II. SMART Goals
Creating goals will inspire everyone on the team to work hard to achieve these. While you are at it, you can use the SMART goal setting technique to make it easier to break down.
III. Project Tracker
As mentioned it would be advisable to download suitable software or use a template to track a project. By using such you have something systematic to help track the cost, expenses, budget, resources being used, and the different tasks.
IV. Deadlines and a Timeline
Monitoring a project would mean setting up clear deadlines, as the team would strive to carry this out. Also, a timeline would be quite beneficial since this will give everyone an idea of the different phases or stages of the project and its associated deadlines.
V. Check-In with the Team and Be Transparent
Regular meetings should be conducted to make sure everyone is right on schedule and on the budget. This will also help project managers identify and settle issues that may be the cause of delays. Also, it helps if the team is transparent about what’s going on rather than assuming.
What Is Project Management?
This is the process of planning and organizing a project and its resources. This ensures that final deliverables are constrained to a finite timescale and budget.
Why Is a Project Manager Important?
Yes, they play an important role since they make sure the project gets successfully completed. Their role includes planning, execution, monitoring, control, and closure of a project.
What is a Gantt Chart?
This is a graphical description of a project schedule. This helps the team plan their work around deadlines.
One way to ensure the success of a project depends on the ability of the entire team to track its progress. A project tracker, will help set priorities, avoid delays and make sure every task is completed on time.
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