A lot of things happen in school which is just understandable because it is a place where students gather to learn. With a lot going on, it’s hardly possible for teachers to remain on top of everything. But no worries because they have it all figured out a long time ago. So by the end of the school year, students will be required to complete a school clearance form before the classes officially ends. In this article, you will learn how a school clearance form works and who are required to have it completed. Form samples are also provided to serve as your reference.
FREE 10+ School Clearance Form Samples & Templates
1. Clearance Certificate Form Template
2. School Activities Clearance Form
3. School Medical Clearance Form
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5. High School Clearance Form Template
6. Middle School Activity Clarence Form
7. Formal Transform Clearance Form
8. Student Information & Health Clearance Form
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10. Student Clearance Form Template
11. Middle School Athletic Clearance Form
What Is a School Clearance Form?
At the end of every school year, high school and college students are required to complete a school clearance form sample and have it signed by their teachers. It is a form of assurance that ensures a student is free from any liabilities or obligations in school. It’s proof that a student has paid all their dues, returned the books that they borrowed from the library, completed all their projects, complied with course requirements, etc. It’s even used to indicate if the student has passed or failed a particular course or subject.
A school clearance form is submitted to the homeroom teacher once all required school staff has signed it. Clearance is fundamentally essential for graduating students both in public and private schools. That is because they cannot graduate if they fail to complete the clearance form on time. Transfer students also need to complete a school clearance form from their previous school as a requirement for the release of certain documents.
How To Make a School Clearance Form
It may be a tad difficult to get all the needed signatures in a school clearance form, especially if you have incomplete requirements. However, making a clearance form template is a breeze. Here’s an easy way to put together a useful school clearance form.
1. Decide on a Clearance Format
There is basically no specific rules or guidelines to follow when making a school clearance form. So you can freely choose the format template that you want to use. It all depends on your preference and style. But it must be complete. It’s also great to make a one-page form.
2. Determine Who Uses the Form
School is not only made of students. There are also teachers, administrators, and other school personnel. These individuals are also required to get clearance from their specific departments. So whether you are making a staff clearance form, sample medical clearance form, or a graduating student clearance form, you must remember to add details that apply to each type.
3. List All of the Required Items
This includes a heading or title, a space to write on the date, name of teachers or administrators, school logo, school name, etc.
4. Add a Signature Block
Since the clearance is used for gathering signatures, make sure that you provide enough space after each name. It will make your sample form look neat and professional-looking.
What information should be included in a school clearance form?
A complete school clearance form mainly includes the following information:
- Title or header
- Instruction to students
- Section to be completed by students (includes name, complete address, phone number, email address, grade/year level/course)
- Teacher/Instructor’s name
- Signature block
- Librarian’s name and signature
- Student council’s signature block
- Student affairs administrator’s block
- Homeroom teacher/ advisor’s name
- School cashier’s signature block
- Dean’s/principal’s signature block
- Statement of clearance
What happens if you don’t get your school clearance completed?
If you’re unable to gather all the needed signatures for your school clearance, it will automatically mean that you have unsettled business with the school. Of course, they can’t clear you from those obligations, so you’ll have to face the consequences. And that is, you won’t be able to complete an enrollment form, get your report card and other documents, and transfer schools until you are cleared. Some schools would give extensions to allow students more time to complete their clearances, so it’s not really that bad.
Are teachers also required to complete a school clearance form?
Yes. Teachers and other school staff are required to complete a school clearance form. But it is entirely different from the ones used by students. They’d need clearance at the end of the school year, before going on vacation abroad (especially in public schools), and when resigning.
Where else is a clearance form used?
A clearance form or certificate is an official document that is used to get rid of suspicion or to rid someone of suspicion. So aside from school, a clearance form has several other uses, and they are listed below:
If you have scanned through the samples above, you’ll see that there are different types of clearance forms used in schools alone. Just imagine how many clearance forms there are if you put them all together. Of course, those samples are not just for display. They’re downloadable and customizable form templates that you can definitely use as your own. They can also serve as your guide if you need help with getting your form started.
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