Accidents can happen at any time or place, no matter how routine the work is at a particular institution. An occurrence of an event that is not common or is beyond the normal process or procedure of an organization requires proper documentation with the used of an official Incident Report Form. Documenting the event is important for record-keeping, such as with a police incident report.
Making an incident report is crucial, especially in organizations or in institutions that require referencing or the tracking down of data. These forms can come in handy in the process of an investigation. You can choose from our varied incident report forms found below.
Printable Incident Report Template
IT Incident Report
Printable Employee Incident Report
Workplace Incident Report Template
School Incident Report Template in iPages
Simple Construction Incident Report Template
Fire Incident Reports
Basic Fire Department Incident Report
Fire Alarm Report
Employee Incident Reports
Employee Incident Report of Inappropriate Behavior
Employee Incident Report in PDF
What Is an Incident Report?
An Incident Report is a form used to record or to write down the specific and the exact details of an uncommon or unexpected event that took place in a facility. It is a common practice to fill out an incident report right after the event took place so that the full and exact details of what occurred is still fresh from the minds of the witnesses, thus, making it more authentic and accurate. Incident reports are usually utilized in institutions or in facilities wherein record-keeping of events is vital, such as in medical facilities, hospitals nursing homes, and clinics.
Other organizations also practice the method of letting their employees fill out an incident report for certain errors or mishaps. These are also used for accidents or injuries that occurred in the workplace, such as in the event of a fire, or if an organization deals with finances, incident reports can be useful for taking note of financial transactions that are off the usual standard procedure and in events, such as a robbery.
What Are the Advantages of an Incident Report?
Incident reports can be a tedious form to fill out, especially if the event that took place is not an extremely remarkable one, such as failing to give a patient the medicine that was needed to be taken at a particular hour. This is often the take of employees who do not see the importance of an incident report when the incident did not make such a noticeable impact to the people in the organization. However, incident reports, regardless of its format, are very much important. Here’s why:
- Memories could fail us. Incident reports help in preserving the details of an event. You never know when issues about an incident would arise. An incident that happened from years ago could be the basis for a lawsuit today. Recreating the event through memory alone is hard, which is why incident reports need to be filled out as soon as possible in the occurrence of an event that is not in line with the usual standard protocol.
- A crucial reference point. Incident reports are a perfect way to retrace steps that have been previously taken in order to find a plausible solution. For instance, if a patient is allergic to a medication that was prescribed by a doctor, it would then be reflected in the report and will help consultants and physicians know not to prescribe the same medication. You can also view our Incident Report Format for more samples on incident report templates.
Security Incident Reports
Incident Report made by Security Officer
Security Guard Incident in PDF Format
Police Incident Reports
Crime Incident Report Form
Incident Investigation Reports
Bush Fire Investigation Report
Employer Incident Investigation Report
Aircraft Incident Reports
Aircraft Accident / Incident Reporting Form
Public Aircraft Accidents and Incidents
What to Include in an Incident Report
An incident report includes various types of elements that help to support the details provided into it. Different facilities can constitute to different types of incidents, and these can also result to a varied type of data entry. A bank incident report, for instance, will have a completely different set of information than those of an aircraft incident report. There are, however, a few basic details that are required in most incident reports, such as:
- Date of the incident
- Time of the incident
- Where the incident occurred
- Names of the people involved and their departments
- The circumstance of the incident
- Specific underlying and environmental conditions
- Injuries involved
- Damaged equipment involved
- Risk factors and the occurrence of any new incidence involved
- Corrective measure done to control or eliminate the incident
Bank Incident Reports
Blood Bank Related Incident
Bank Security Incident Response Form
Day Care Incident Reports
Home Day Care Incident/Injury Report
Day Care Report Form in PDF
Car Incident Report
Sample for Car Incident
Critical Incident Reports
Critical Incident Report for Homes
Critical Incident Reporting Policy
Crime Incident Reports
Crime Scene Incident Report
Crime/Incident Report Sample
Dental Incident Reports
Incident Report for Dental Office
How to Make an Incident Report
- Refresh your memory. This is one reason why an incident report should be filled out right after an incident took place, because by then, the memory should still be intact in your head, letting you remember the date, the time, the location of the incident, the people involved, and what led to the incident that is being reported.
- Organize the sequence of the incident. As soon as you have established the facts and the details of the event, you should then be able to narrate what took place in proper order. Try to narrate in detail what events took place that led up to the incident, what exactly happened during the incident, and what happened immediately after the incident.
- Provide corrective actions. If corrective actions were taken to prevent, control, or to eliminate the incident, mention them in the report. Be sure to provide all the necessary details as plainly and as clearly as you can to provide readers with the proper image of what exactly took place during the incident. You can also view our Employee Incident Report and Equipment Incident Report Forms for your perusal or to use as a reference format for your company’s incident report forms.
Equipment Incident Reports
Equipment Damage / Loss / Theft Report
Policy on Medical Equipment Incidents
Emergency Incident Reports
Office of Emergency Medical Services
Critical and Emergency Report Form
Formal Incident Reports
Formal Incident Investigation Report
Sample Incident Report Form
Food Incident Reports
Food Incident Report Form
Food Poisoning Incident Report
Hospital Incident Report
Hospital Incident Report Sample
Medical Incident Report
Sample Medical Incident Report
Office Incident Reports
Physician Office Adverse
Medical Office Incident / Accident Report Form
Office Incident Report Form Sample
Robbery Incident Report
Responses to Bank Robbery
Restaurant Incident Reports
Restaurant Employee Accident Report
Restaurant Customer Incident Report
Student Incident Reports
School Student Incident Report
Nursing Student Incident Report
Vehicle Incident Reports
Motor Vehicle Incident Report
Company Vehicle Incident Report Form
Fire Incident Report
Depending on which country you’re in, any fire incident that happen in homes, establishments, and any structures whether they be major or minor fires must be reported to your respective fire stations. Besides insurance purposes, fire incident reports are standard systems that fire departments use as required by law to report on any fire incidents for data gathering and fire prevention initiatives.
Our website’s Sample Reports for fire incidents cover several examples from different establishments and state fire departments. These samples are intended to show how fire reports are made and can be used as guides for whatever purpose they may serve to users regarding fire reporting.
Any establishment must be reported to the fire agencies including minor fires that had been put out by the concerned establishment’s firefighting teams. In cases like these, the fire department should still be called to investigate and determine the cause of the fire since only fire departments are authorized to file official fire incident reports. Each establishment can, however, make their own fire reports for internal use to improve their own fire safety programs.
In manufacturing companies and factories where the danger of fire and explosions are real, a fully staffed, self-sufficient fire squad complete with their own firefighting vehicles and gear are being made mandatory and even respond to fires in nearby establishments. These firefighting teams will then coordinate with the local fire department to collectively help in putting out fires as well as compare notes and cooperate on making the Fire Incident Report.
Security Incident Report
Security incident reports are made by most establishments to record details of serious incidents that happen within and around the vicinity of establishments. These include campus grounds, stores, malls, and company premises. Events that require security incident reports range from less serious offenses such as loitering and entering without permission to serious incidents like theft, physical assault, damage to property, and even murder or homicide.
Security Incident Reports are very important summaries of misdemeanor or criminal incidents that security staff must file not just in accordance to company rules but for police authorities who need a written account of the incident for the filing of an official incident report since incident reports are used for filing of cases and insurance purposes.
When a security incident happens to involve an employee in the workplace, it constitutes a breach of rules and regulations. Such cases may either range from theft, destruction of company property, or, worse, an assault on a co-employee. Such cases still constitute a security incident and a report of the details of such violations are often requested by the employer and human resource manager. This is to determine if the violation is serious enough to warrant the firing of the offending employee.
A security incident report should follow the five basics of reporting:
- Who – The person or persons involved in the incident
- What – Details of the incident and summary of report. This is the most important part of the report that needs to be detailed as much as possible.
- Why – Outline the circumstances of why the incident possibly happened. In this case, there may be witnesses to the incident who need to be interviewed.
- When – When the incident possibly happened. Since there’s always no accurate time to verify the incident unless captured by a closed-circuit camera, common procedure usually estimate the time closest to when the incident possibly happened based on the accounts of those involved and possible witnesses.
- How – How the incident happened based on accounts by those who saw the incident. This report may also take into account security camera footage of the security incident.
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