Accidents can happen at any time or place, no matter how routine the work is at a particular institution. An occurrence of an event that is not common or is beyond the normal process or procedure of an organization requires proper documentation with the used of an official Incident Report Form. Documenting the event is important for record-keeping, such as with a police incident report.

Making an incident report is crucial, especially in organizations or in institutions that require referencing or the tracking down of data. These forms can come in handy in the process of an investigation. You can choose from our varied incident report forms found below.

Printable Incident Report Template


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IT Incident Report


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Printable Employee Incident Report


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Workplace Incident Report Template


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School Incident Report Template in iPages


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Simple Construction Incident Report Template


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Fire Incident Reports

Basic Fire Department Incident Report

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  • PDF

Size: 38 KB

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Fire Alarm Report

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  • PDF

Size: 293 KB

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Employee Incident Reports

Employee Incident Report of Inappropriate Behavior

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  • PDF

Size: 33 KB

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Employee Incident Report in PDF

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  • PDF

Size: 871 KB

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What Is an Incident Report?

An Incident Report is a form used to record or to write down the specific and the exact details of an uncommon or unexpected event that took place in a facility. It is a common practice to fill out an incident report right after the event took place so that the full and exact details of what occurred is still fresh from the minds of the witnesses, thus, making it more authentic and accurate. Incident reports are usually utilized in institutions or in facilities wherein record-keeping of events is vital, such as in medical facilities, hospitals nursing homes, and clinics.

Other organizations also practice the method of letting their employees fill out an incident report for certain errors or mishaps. These are also used for accidents or injuries that occurred in the workplace, such as in the event of a fire, or if an organization deals with finances, incident reports can be useful for taking note of financial transactions that are off the usual standard procedure and in events, such as a robbery.

What Are the Advantages of an Incident Report?

Incident reports can be a tedious form to fill out, especially if the event that took place is not an extremely remarkable one, such as failing to give a patient the medicine that was needed to be taken at a particular hour. This is often the take of employees who do not see the importance of an incident report when the incident did not make such a noticeable impact to the people in the organization. However, incident reports, regardless of its format, are very much important. Here’s why:

  • Memories could fail us. Incident reports help in preserving the details of an event. You never know when issues about an incident would arise. An incident that happened from years ago could be the basis for a lawsuit today. Recreating the event through memory alone is hard, which is why incident reports need to be filled out as soon as possible in the occurrence of an event that is not in line with the usual standard protocol.
  • A crucial reference point. Incident reports are a perfect way to retrace steps that have been previously taken in order to find a plausible solution. For instance, if a patient is allergic to a medication that was prescribed by a doctor, it would then be reflected in the report and will help consultants and physicians know not to prescribe the same medication. You can also view our Incident Report Format for more samples on incident report templates.

Security Incident Reports

Incident Report made by Security Officer

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  • PDF

Size: 2 MB

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Security Guard Incident in PDF Format

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  • PDF

Size: 82 KB

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Police Incident Reports

Crime Incident Report Form

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  • PDF

Size: 61 KB

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Incident Investigation Reports

Bush Fire Investigation Report

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  • PDF

Size: 2 MB

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Employer Incident Investigation Report

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  • PDF

Size: 84 KB

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Aircraft Incident Reports

Aircraft Accident / Incident Reporting Form

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  • PDF

Size: 53 KB

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Public Aircraft Accidents and Incidents

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  • PDF

Size: 1 MB

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What to Include in an Incident Report

An incident report includes various types of elements that help to support the details provided into it. Different facilities can constitute to different types of incidents, and these can also result to a varied type of data entry. A bank incident report, for instance, will have a completely different set of information than those of an aircraft incident report. There are, however, a few basic details that are required in most incident reports, such as:

  • Date of the incident
  • Time of the incident
  • Where the incident occurred
  • Names of the people involved and their departments
  • The circumstance of the incident
  • Specific underlying and environmental conditions
  • Injuries involved
  • Damaged equipment involved
  • Risk factors and the occurrence of any new incidence involved
  • Corrective measure done to control or eliminate the incident

Bank Incident Reports

Blood Bank Related Incident

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  • PDF

Size: 170 KB

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Bank Security Incident Response Form

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  • PDF

Size: 64 KB

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Day Care Incident Reports

Home Day Care Incident/Injury Report

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  • PDF

Size: 72 KB

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Day Care Report Form in PDF

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  • PDF

Size: 103 KB

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Car Incident Report

Sample for Car Incident

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  • PDF

Size: 718 KB

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Critical Incident Reports

Critical Incident Report for Homes

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  • PDF

Size: 36 KB

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Critical Incident Reporting Policy

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  • PDF

Size: 53 KB

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Crime Incident Reports

Crime Scene Incident Report

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  • PDF

Size: 412 KB

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Crime/Incident Report Sample

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  • PDF

Size: 86 KB

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Dental Incident Reports

Incident Report for Dental Office

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  • PDF

Size: 19 KB

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How to Make an Incident Report

  • Refresh your memory. This is one reason why an incident report should be filled out right after an incident took place, because by then, the memory should still be intact in your head, letting you remember the date, the time, the location of the incident, the people involved, and what led to the incident that is being reported.
  • Organize the sequence of the incident. As soon as you have established the facts and the details of the event, you should then be able to narrate what took place in proper order. Try to narrate in detail what events took place that led up to the incident, what exactly happened during the incident, and what happened immediately after the incident.
  • Provide corrective actions. If corrective actions were taken to prevent, control, or to eliminate the incident, mention them in the report. Be sure to provide all the necessary details as plainly and as clearly as you can to provide readers with the proper image of what exactly took place during the incident. You can also view our Employee Incident Report and Equipment Incident Report Forms for your perusal or to use as a reference format for your company’s incident report forms.

Equipment Incident Reports

Equipment Damage / Loss / Theft Report

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  • PDF

Size: 26 KB

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Policy on Medical Equipment Incidents

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  • DOCX

Size: 30 KB

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Emergency Incident Reports

Office of Emergency Medical Services

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  • DOCX

Size: 7 KB

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Critical and Emergency Report Form

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  • PDF

Size: 123 KB

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Formal Incident Reports

Formal Incident Investigation Report

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  • PDF

Size: 779 kB

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Sample Incident Report Form

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  • PDF

Size: 154 KB

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Food Incident Reports

Food Incident Report Form

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  • DOCX

Size: 15 KB

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Food Poisoning Incident Report

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  • PDF

Size: 47 KB

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Hospital Incident Report

Hospital Incident Report Sample

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  • PDF

Size: 2 MB

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Medical Incident Report

Sample Medical Incident Report

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  • PDF

Size: 30 KB

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Office Incident Reports

Physician Office Adverse

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  • PDF

Size: 44 KB

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Medical Office Incident / Accident Report Form

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  • DOCX

Size: 17 KB

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Office Incident Report Form Sample

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  • PDF

Size: 63 KB

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Robbery Incident Report

Responses to Bank Robbery

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  • PDF

Size: 819 KB

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Restaurant Incident Reports

Restaurant Employee Accident Report

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  • PDF

Size: 69 KB

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Restaurant Customer Incident Report

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  • PDF

Size: 9 KB

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Student Incident Reports

School Student Incident Report

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  • PDF

Size: 159 KB

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Nursing Student Incident Report

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  • PDF

Size: 30 KB

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Vehicle Incident Reports

Motor Vehicle Incident Report

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  • PDF

Size: 560 KB

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Company Vehicle Incident Report Form

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  • PDF

Size: 13 KB

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Fire Incident Report

Depending on which country you’re in, any fire incident that happen in homes, establishments, and any structures whether they be major or minor fires must be reported to your respective fire stations. Besides insurance purposes, fire incident reports are standard systems that fire departments use as required by law to report on any fire incidents for data gathering and fire prevention initiatives.

Our website’s Sample Reports for fire incidents cover several examples from different establishments and state fire departments. These samples are intended to show how fire reports are made and can be used as guides for whatever purpose they may serve to users regarding fire reporting.

Any establishment must be reported to the fire agencies including minor fires that had been put out by the concerned establishment’s firefighting teams. In cases like these, the fire department should still be called to investigate and determine the cause of the fire since only fire departments are authorized to file official fire incident reports. Each establishment can, however, make their own fire reports for internal use to improve their own fire safety programs.

In manufacturing companies and factories where the danger of fire and explosions are real, a fully staffed, self-sufficient fire squad complete with their own firefighting vehicles and gear are being made mandatory and even respond to fires in nearby establishments. These firefighting teams will then coordinate with the local fire department to collectively help in putting out fires as well as compare notes and cooperate on making the Fire Incident Report.

Security Incident Report

Security incident reports are made by most establishments to record details of serious incidents that happen within and around the vicinity of establishments. These include campus grounds, stores, malls, and company premises. Events that require security incident reports range from less serious offenses such as loitering and entering without permission to serious incidents like theft, physical assault, damage to property, and even murder or homicide.

Security Incident Reports are very important summaries of misdemeanor or criminal incidents that security staff must file not just in accordance to company rules but for police authorities who need a written account of the incident for the filing of an official incident report since incident reports are used for filing of cases and insurance purposes.

When a security incident happens to involve an employee in the workplace, it constitutes a breach of rules and regulations. Such cases may either range from theft, destruction of company property, or, worse, an assault on a co-employee. Such cases still constitute a security incident and a report of the details of such violations are often requested by the employer and human resource manager. This is to determine if the violation is serious enough to warrant the firing of the offending employee.

A security incident report should follow the five basics of reporting:

  • Who – The person or persons involved in the incident
  • What – Details of the incident and summary of report. This is the most important part of the report that needs to be detailed as much as possible.
  • Why – Outline the circumstances of why the incident possibly happened. In this case, there may be witnesses to the incident who need to be interviewed.
  • When – When the incident possibly happened. Since there’s always no accurate time to verify the incident unless captured by a closed-circuit camera, common procedure usually estimate the time closest to when the incident possibly happened based on the accounts of those involved and possible witnesses.
  • How – How the incident happened based on accounts by those who saw the incident. This report may also take into account security camera footage of the security incident.

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