In any organization, no matter how routine the work they do is, there is always bound to be an unusual event that would take place at some point. Events that are not really a common occurrence in the organization need to be put into writing through an official document. Documenting the event while it is still fresh in the minds of the people involved is important for accuracy.
Most incident reports are written after an accident, an error or just any event that doesn’t usually happen. Their importance couldn’t be stressed more since they come in quite handy when an investigation about the event is done. Our sample incident reports contain all the elements that make a good incident report.
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General Incident Report
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Written Incident Report
Written Security Incident Report
Short Written Incident Report
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Nursing Incident Report
Nursing Health Incident Report
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Critical Incident Analysis Report
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Incident Investigation Report
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Employer Incident Investigation Report
What Is an Incident Report?
An incident report is a form where the details of an uncommon or unexpected event that takes place in a facility is recorded. It is common practice to do an incident report right after the event takes place so that the full details are still fresh in the minds of the witnesses. Some common places where these things are done are in hospitals, nursing homes, and other medical facilities. You may check these sample medical forms to see other documents that is involved in the healthcare setting. They are also done when unusual events happen in public transportation such as buses and airplanes.
Employees at an organization may also need to prepare an incident report when errors or an unexpected occurrence happens. They are also done when unfortunate things happen such as accidents, robberies, fire, and so on. The main point of making one is so that when issues arise in the future about the incident, there will be a document that properly records the string of events that happened in full detail.
What Is a Critical Incident Report?
An incident report can be further subcategorized based on the severity of the occurrence. When the consequences of the events become too much, it is necessary to make a critical incident report. A critical incident report is a report that chronicles an unusual event that is of major concern. It could be any event that resulted in big consequences such as:
- a serious injury,
- a safety risk, or
- a danger to a person’s well-being.
A critical incident, however, doesn’t just need to be a dramatic event. It could be an incident that has caused a significant effect in your life, your values and beliefs. When an event has created a big impact in your life, it is best to put it in an incident report. In a university setting, it could be a project aspect that went really well. It could also be an event involving conflict within a group. In a hospital setting, it could be an interaction with a patient which has made you question your beliefs.
The Importance of Incident Reports
People such as nurses and security officers often find the task of doing incident reports unnecessary and a waste of time. This is often the case when they were asked to do an incident report on something that made no noticeable impact to the people in the organization. Before complaining about doing them, consider the benefits of doing one.
- It preserves the details of an event. You never know when issues about an incident would arise. Something that occurred a while back could be the basis for a lawsuit today. Recreating the event through memory alone is hard. They help a lot in that area.
- It allows people to respond quickly to a certain situation. Incident reports provide a way in which actions are to be taken. For instance, when an error in dosage occurs due to two containers that look the same, it would be reflected in the report and the necessary action will be done to correct it.
Incident Response Report
Security Incident Response Report
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Aircraft Incident Report
Aircraft Incident Report Example
Aircraft Incident Investigation Report
Bus Incident Report
School Bus Incident Report
Bus Driver Incident Report
Employee Incident Report
Restaurant Employee Incident Report
Employee Discipline Incident Report
Emergency Incident Report
Medical Emergency Incident Report
Emergency Response Team Incident Report
Fire Incident Report
Fire Department Incident Report
Fire Alarm Incident Report
Fire Incident Report Example
First Aid Incident Report
First Aid Incident Report Example
Hospital Incident Report
Hospital Patient Incident Report
Hospital Employee Incident Report
Hospital Security Incident Report
What to Include in an Incident Report
Before writing an incident report, you need to know the elements that go into it. Different facilities and incidents of course also have different entries in their reports. For instance, a hospital incident report will have a different fields compared to an accident incident report. There are however some general details that should be present in incident reports and they are listed below.
- Date, time, and location of the incident
- Name, job title, and department of the people involved
- Names and accounts of the witnesses
- Circumstances of the incident
- Environmental conditions
- Specific injuries
- Damage to equipment and materials
- Presence of any new incidence risk factors
- Corrective actions done to prevent another incident from happening
How to Make an Incident Report
Whether you are a nurse who was present when an accident with a patient occurred or a security officer present during a robbery, it is likely that you were asked to make an incident report. Not everybody, though, knows how to make a good incident report. There are certain elements and steps that need to be followed so that this particular record of the incident would become a useful tool in the organization. Below are the steps one needs to follow in order to make a good and comprehensive incident report.
- Know the facts. Before starting, you need to first refresh your memory. It is likely that the details are still fresh in your mind as you are often required to do one immediately after the incident happened. Establish the facts of the incident such as the date, time, and location of the event, name of the people involved, the events leading up to the event, the circumstances of the incident, and so on.
- Determine the sequence of events. Now that you have established the facts, you are now ready to write the sequence of events. First, you need to determine the events leading up to the incident. Then you need to think about the events that happened during the incident. After that, think about the exact events the happened immediately after the incident.
- Analyze the event. Next thing that needs to be done is to write a thorough analysis of the incident. What are the causes of the event?
- Recommend. After careful analysis of the incident, make a recommendation for corretive actions that should be taken so that an incident like that will not happen again.
Hotel Incident Report
Hotel Guest Incident Report
Injury Incident Report
Employee Injury Incident Report
Customer Injury Incident Report
Laboratory Incident Report
Medical Laboratory Incident Report
Clinical Laboratory Incident Report
Major Incident Report
Major Unusual Incident Report
Major Incident Report Example
Military Incident Report
Military Incident Report Example
Military Police Incident Report
Patient Incident Report
Dental Patient Incident Report
Hospital Patient Incident Report
Robbery Incident Report
Robbery Incident Report Sample
Robbery Incident Report Example
School Incident Report
Elementary School Incident Report
Vehicle Incident Report
Vehicle Damage Incident Report
Company Vehicle Incident Report
Writing a School Incident Report
Unusual occurrences not only happen in hospitals and in offices. It could happen anywhere. Your children, even when they are at school, are not safe from certain incidents. We know that the safety of your children is your number one priority. School incident reports are very effective ways in determining these events and making corrective actions so they do not happen again. Follow these steps in making a school incident report:
- Write the full name of the child on the form. When writing a school incident report, you need to first think about all the details related to the child that is involved.
- Write down what happened. After filling the necessary information, be sure to narrate what exactly happened. Think of it as making a narrative essay about the incident. If you are a witness to the event, narrate the events leading up to the incident, events during the incident, and then the events immediately after the incident.
- Write down important details about the incident such as the date, time, and location of the incident.
- Write down what were the actions taken. The next part is all about what was done after the event. What courses of action was done to ensure the safety of the children involved?
- Write down the people who were notified of the incident. Make sure to include details about the people that were notified of the event such as parents or guardians, the hospital, etc. If law enforcement was involved include them also in the people notified.
- Sign the document. You certify that the information that was recorded in the report was true and correct. Sign it immediately after.
Tips on Making Incident Reports
It is true that some incident reports are more effective than others. This difference in the effectivity of these documents could be attributed to a lot of things. It could be a form structure error or a human error. We have then compiled a list of tips that can make your incident reports much more effective records of these events.
- Write one immediately after the incident. Make sure to immediately write an incident report after the event while the details are still fresh in your memory.
- Write the events in their correct order. One jump from one event to another could mean a whole different story. You have to write the events in the exact order that they happened so everything is clear.
- Keep it conversational and professional at the same time. The nature of incident reports is to narrate an event. You must keep it conversational enough that it is easy to understand while at the same time keeping a professional tone.
Incident reports are important documents that every facility, especially one that has a high-risk environment, need to have. Our sample incident reports have all the necessary elements that make these documents effective. They are designed in such a way that they are very easy to understand ad use so be sure to check them out.
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