Various businesses and companies provide different services depending on the needs of a particular client. The prices of these services also vary based on what is required by a prospective client. This is the reason why a business will need to provide a detailed document that contains this information.

A sales quotation is an essential document that is used to contain a list of the prices for each of the services that a client will need. The materials that will be used, the manpower, and other factors are also needed to be considered, which is why a sales quotation is important. The information and the samples that you will find below will be useful in helping you create your own sales quotation document.

Sales Quotation Template

 

Sample Sales Quotation for Kitchen Ventilation Products

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What Is a Sales Quotation?

A sales quotation is a document that is used by many businesses and companies that contains detailed information on the prices of the services that the business will provide to a prospective client. Since the prices of a particular service that a company offers can vary depending on the type of materials that will be used, the amount of labor needed, and other factors, a sales quote is necessary in order for a prospective client to have a reference when comparing different companies that offer the same services.

The Essential Components of a Sales Quotation

An effective sales quotation needs to contain certain elements or components in order for it to be an effective and useful document. To ensure that your sales quotation contains all the necessary components, we have listed below these essential items that need to be present in the document.

  • The name of the business or company offering the services
  • The title of the document that you will be creating
  • A unique quotation number
  • The time period of the validity of the sales quotation
  • The complete name and information of the buyer or client
  • The terms of payment
  • The list of services and/or products being quoted
  • The prices of each of the service or product, including the total amount
  • The signature of the representative of the business

Blank Sales Quotation Template

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Sample Sales Quotation in PDF

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Fillable Sales Quotation Template

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How a Sales Quotation Can Benefit a Business

A sales quotation can be beneficial not only for the client but also for the business. Aside from gaining new clients for the business, a sales quotation can also be used as a marketing tool for the company. To help you further understand the benefits that a sales quotation can provide to a particular company, refer to the information that we have listed below.

The benefits of a sales quotation are as follows:

  • A sales quotation is an essential document since it allows prospective clients to compare the services and/or products that a business has with other companies. This can benefit the client since it will allow them to determine which company has the best offer for the services that they are looking for.
  • As we have mentioned above, a sales quotation can be used as a marketing tool for businesses. A sales quotation not only contains a detailed list of the items or services that a prospective client is interested in but also other elements such as a company profile, marketing materials, and other items that a business can use to market their products and services.
  • A sales quotation can also benefit a business since they will be able to use the document as a way to create a mutual relationship with prospective clients. With the use of a sales quotation, a prospective client will be able to further understand more about the business, including the services and products that they have. This way, you can convince a client why your business is the best choice to do business with.

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