If you are currently in a situation that requires you to purchase copious amounts of materials or products, then the first step for you to do is to send a purchase proposal. Purchase proposal writing is akin to business proposal writing as it requires the writer to create it as a formal offer to a business or supplier. For a more detailed understanding of how to write a purchase proposal, download our informative templates on this page.

Sample Purchase Proposal Template

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  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Real Estate Purchase Proposal

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  • PDF

Size: 11 KB

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Equipment Purchase Proposal

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  • PDF

Size: 496 KB

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Purchase Order Proposal

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  • PDF

Size: 245 KB

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What Is a Purchase Proposal?

A purchase proposal is a document that a potential buyer sends to a seller or a supplier. This document contains a list of the specific items that a potential buyer intends to purchase.

The main aim of this document is for the potential buyer to communicate his/her preferred prices for each item that he/she wants to purchase from a company. In turn, this purchase proposal would be examined by the supplier or seller so that they will be able to assess whether or not they can approve of the prices laid out on the proposal. Otherwise, they would send a counter-proposal in the form of a purchase quotation that indicates the specific prices that the seller is willing to offer to a buyer.

What Are the Parts of a Purchase Proposal?

Unlike an informal proposal, a purchase proposal must have a standard format. Here are some of the essential components of a purchase proposal:

  • The basic information of the proposal writer
  • The name of the company that is to receive the proposal
  • The complete list of all the items that the prospective buyer intends to purchase
  • The price per item that the prospective buyer wants to offer to the company selling those items
  • The date when such a proposal would expire

Other than purchase proposals, we also have in our website event proposal and investment proposal templates.

Property Purchase Proposal

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  • PDF

Size: 503 KB

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Company Purchase Proposal

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  • PDF

Size: 113 KB

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Software Purchase Proposal

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  • PDF

Size: 141 KB

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Land Purchase Proposal

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  • DOC

Size: 10 KB

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What Is the Purpose of a Purchase Proposal?

  • It serves as a formal and acceptable mode for prospective buyers to actively propose their preferred prices for the items they need instead of waiting for suppliers to give them a price.
  • It gives suppliers the chance to examine carefully the pros and cons of acquiescing to the amount proposed by a prospective buyer. In turn, it is more likely for these sellers to agree to a price that would satisfy the customer while still being a profitable price for the seller.

How to Write a Purchase Proposal

A purchase proposal is easy to write. It is somewhat similar to a sales proposal, the only difference between the two is that the former is created by the buyer while the latter is initiated by the seller.

Here are some things you need to follow when writing a purchase proposal:

  • Include a short purchase proposal letter that explains why need to purchase those items.
  • Research first on what is the average price per item you are planning to purchase.
  • Write the price that you deem is logically sensible for the seller to agree to while at the same time helps you save money.

For other types of proposals,, you may check out our real estate proposal templates.

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