Many taxpayers and small business owners are aware of the Internal Revenue Service (IRS) requirements and regulations regarding the different deductibles of business-driven expenses, including vehicle mileage. So if you’re a business owner or an employee of an organization, it is expected to consider a mileage reimbursement scheme. Carefully made business mileage records contain detailed measurements, and such data is beneficial for various business purposes. To log, record, and track mileage-related data, be sure to use mileage log templates.

42+ FREE LOG Templates - Download Now Adobe PDF, Microsoft Word (DOC), Excel, Adobe Photoshop (PSD), Google Docs, Apple (MAC) Pages, Google Sheets (SPREADSHEETS), Apple Numbers

Vehicle Mileage Log Template

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Restaurant Vehicle Mileage Log Template

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Free Mileage Log for Employee Template

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Free Mileage Log Template

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Free Simple Mileage Log Template

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What Is a Mileage Log?

Mileage logs are official records of how far a vehicle has traveled for miles over an hourly, daily, weekly, monthly, or yearly period. Along with an odometer, a mileage log clarifies the distance covered in travel, so the employee who drove for miles can have his or her expenses repaid. Thus, these official documents are essential in collecting reimbursement and applying for a tax deduction. Besides the number of miles, expect the log to note how much fuel was used, which places were covered, the total expenses for gas and maintenance, etc.

How to Prepare an Effective Mileage Log

With an excellent mileage log, you can give real-time logs that would concern your business, client, or boss. Remember that mileage calculations cannot just be taken lightly since inaccurate records may affect a company’s profitability, like paying too much or unsure how much to repay employees. But, calculations and measurements are not where problems only occur. Issues also happen on how ineffective a mileage log is. To prevent conflicts, kindly follow these steps on how to craft an effective mileage log:

Step 1: Pick a Mileage Log Template

First of all, have you already downloaded one of our sample mileage log templates? They are easy to use, and you need not begin from scratch since the templates are already premade. Pick the best template of your choice and start working on its format, content, and design. These premium templates are even modified according to general requirements, and you can adjust it according to your enterprise’s mileage reimbursement policy.

Step 2: Tailor the Log to Your Purpose

What is your mileage log for? Focus on that question first because your answer is your main focus on how to layout the log. For example, it would not be right to set a mileage log format according to teacher mileage when your main goal was for a vehicle mileage tracker. Rest assured that in finalizing your purpose, working on the log gets easier afterward.

Step 3: Ensure to Provide Accurate Details

Adding the details is a crucial part of a mileage log. You must know how to divide categories and what the categories should be in the first place. There can be one column to record the number of miles per hour, another for the amount of consumed gas, and so forth. Be sure to note a column of the total expenses to reimburse too. Most importantly, indicate whose log it is so it will not be confused with other people. Check your spelling, format, and information because errors will cause conflicts for sure.

Step 4: Organize All Information

Last but not least, work on the organization of all details added in the log. A poor arrangement often confuses people anyway. Do not just enumerate the categories since you also consider the sequence, design, and so forth. Keep the document organized, and it will be easy to work with. You can always depend on tables, graphs, and charts anyway, so you never have to write long paragraphs in the log. If you know anything to make the process easier, then do so.

FAQs

Why should I keep mileage logs?

A mileage chart or log is crucial to deduct taxes or claim the money spent on business travel. The log serves as documentation in providing evidence to the IRS or audit purposes. Don’t forget that how many business miles were covered will also be equivalent to particular dollars. You wouldn’t want to waste that money for sure.

What are the types of mileage logs?

There are many different types of mileage logs, and car mileage is just one example. Other types include mileage reimbursement trips, medical mileage, and teacher mileage. It depends on you regarding what or how you measure mileage and for what context it is for.

What are other examples worth writing in mileage logs?

Indeed, the mileage log’s content depends on your plan. But it is mostly expected to contain the travel date, purpose of travel, address, distance covered, and the odometer’s results.

Mileage logs are essential because they allow companies to keep track of their employees’ work-based mileage information for travel reimbursement and tax return purposes. Available in MS Word, MS Excel, Google Docs, and other formats, these mileage log sheet templates are an effective way of maximizing efficiencies and minimizing misuse of funds. Download now!

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