With a lot of students and teachers, not to mention parents a school is a large organization that needs to constantly send out any sort of communication. And one commonly used mode of communication is a so-called school memo. A memo or memorandum is a sample form of communication that relays anything from policies, procedures, or events. And a school is like any other business organization, with its employees, and students and their parents as the clients. So it is common to send emails, post notices, and memos within the organization. To know more about this, let us discuss this further below. If you need a guide to help you prepare this particular memo, check out our free school memo samples that are available for download on this page!
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What Is a School Memo?
It is common for most organizations to send communication internally and memos aren’t something new. A school memo can be sent manually by posting it on a bulletin board, or by using a more popular avenue which is by introduction email. Memos are often sent by the administration, perhaps the head such as the principal or a particular department. For example, there is a need to address a certain issue regarding school meals, or issues regarding policies, or perhaps inform teachers regarding a school event. It is important to carefully consider the key point of the memo and who should receive it. A memo that is written clearly using a friendly and professional tone avoids any opportunity for misinterpretation.
How To Write a School Memo?
Every school memo is different in nature, depending on the topic or subject matter. But overall it is created to serve a purpose statement for decision-making or to request readers for action. That being said, to help you prepare a school memo here are the basic elements commonly found in this document.
The first section of the memo should include to whom the memo is addressed to, from where or whom it came from, the date it was issued, and the subject matter.
The first paragraph of the document is an introduction to the memo, which should explain the purpose of why it was sent in the first place.
3. Main Content of the Document
The body of the memo will contain further information regarding the memo, as this can be a form of instruction, a reminder, or something that a reader needs to decide on.
4. Conclusion or Recommendation
Depending on the content plan of the memo, there are instances when a conclusion is added in a form of a summary, and recommendations are added.
5. Check on the Recipients
If you decide to send an email memo to the school staff, always take time to double-check your recipients before sending out the memo. You may want to only send this document to selected people, so this is why double-checking in advance is important.
How Long Should Memos Be?
A memo could be 1 to 2 pages long, single-spaced, and left-justified. Instead of using indentations to show new paragraphs, skip a line between sentences. And it must be concise and direct to the point.
What Is the Difference Between a Memo and a Circular?
The difference between a memo and a circular is that a memo has more exclusivity. This document is made to remind somebody or a group of people about something that warrants action plan. One can also pass on an idea or proposal by simply issuing a memo. While a circular is for a large audience since it is like a general announcement and often contains several topics.
Why are Memos Important?
Memos are important since these documents contain important information that is distributed internally. It is one of the best ways to communicate with other members of the organization.
The distribution of school memos is a common form of communication among the members of the school administration. To make it easier for you to prepare, don’t forget to download our free templates above!
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