Payroll administrators basically make sure employees in a company get paid. They take care of most of the paperwork that has something to do with the payments, deductions, withholdings, and attendance. Much of the paperwork are actually done electronically in the files and systems. It helps then that being a payroll administrator means you have to be computer proficient.
Our Job Description Samples for payroll administrators come with a comprehensive list of duties and responsibilities that may be used as guides for employers looking to hire qualified individuals. These are all available free for downloading and can be modified to fit employer specifications.
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HR Payroll Administrator Job Description
Benefits and Payroll Administrator Job Description
Being a payroll administrator means you have to keep track of every employee’s attendance and hours for pay calculations. Besides that, you need to keep track on paid leaves, sick leaves, and vacation leaves. While most of the work is done by human resources staff, being a payroll administrator means you may be attached with the HR department computing the salaries that need to be paid and taking into account all the overtime work, absence,s and leaves; otherwise, mistakes in computing can mean employees may not get the correct pay.
The job duties of a payroll administrator include
- being the first point of contact for the employees in matters of time, attendance, and payroll;
- computing payroll for employees and contractors either on a weekly, bimonthly, or monthly basis;
- issuing and distributing paychecks, managing deposits, withholding benefits, payroll deductions;
- handling garnishments and levies, flexible spending accounts, new hire reports; and
- wage and hour law compliance.
Besides the ones mentioned above, payroll administrators also provide support for the company’s other finance personnel and can work with the accounting department to provide reports on accounts receivable, accounts payable, accounting, and reporting.
For other payroll-related jobs, you can check out our Payroll Job Descriptions and Payroll Analyst Job Descriptions samples that describe the general nature of the job that can be used as reference for employers. These are all available free for downloading and can be edited and modified to user specifications.
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Distribution of employee pay is a complex process that needs a competent person qualified for the job. Although in some countries there’s no need for a college degree to become a payroll administrator, a background in business administration or accounting is a must to do basic calculations when computing the payroll. These include mastery in math, statistics, accounting, and computer programming.
There are times when management may ask you to create reports for them based on data gathered from payroll, considering you will be dealing with large amount of money to be disbursed. These are just some of the extra work that fill the time of a payroll administrator besides computations.
For hiring and other payroll-related job descriptions, our website also offers free downloadable HR Payroll Job Descriptions. These indicate the general nature and essential duties and responsibilities of work performed by qualified individuals needed for the profession. These can be downloaded in both Word Doc and PDF file formats and can be edited or modified based on employer specifications.
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