A smart and savvy event planner knows that an event contract is a crucial aspect toward the success of an event planning business. Whether you are a wedding planner, a caterer, or a party planner, having a written contract formalizes an agreement between both parties and properly outlines the terms and conditions of the agreement.
It is important for an event planner and a client to clearly understand each other when planning an event. A single miscommunication can break an event that has long been planned for. Having an event contract guarantees that you and your client have a clear understanding of the work that you need to complete or the business transaction that you have agreed to.
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Hundreds of event agreements can be downloaded online; however, not all of them can provide a template that is foolproof and carries the necessary details that are crucial in an event agreement. Our agreement contracts can do the job for you. You can also use our other agreement forms available such as our Contractor Confidentiality Agreements and Subcontractor Agreements.
List of the essential elements that need to be in your event contract:
One of the obvious reasons for whipping up an event contract is to clearly outline the services that are offering depending on the client’s budget and demands. However, planning an event does not limit a planner into set or specific services and can even vary from one event to another. It is therefore safe to assume that no two event planning contracts are exactly the same.
It is important to note the services that are provided and the services that are not provided to give your clients a heads-up and can ask you for recommendations for services that you do not offer.
Terms of payment have to be clearly established within an event contract. Some event planning businesses require a down payment of at least half of the total bill in order to close the contract. Other firms, on the other hand, are fine with payment through installments. Schedule of payments as well as your preferred mode of payment, and additional fees also have to be included in the contract.
Terms of Event Cancellations
Your event planning contract should include terms that cover situations wherein an event is canceled to help you protect your business. A clause of the contract should indicate that any payments or deposits made prior to the cancellation of the event are non-refundable.
Your contract should also include a termination clause that absolves both parties from any liabilities if the event is disturbed by an unavoidable catastrophe such as storms, hail, hurricanes, etc.
Agreement contracts are important in any business transaction whether you are a client or the service provider. All contracts have to be properly read and understood prior to affixing your signature to avoid disputes down the road.
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