It is common practice that part of job application process is a job interview. Which is conducted to further assess the job applicant whether he or she should be hired. This interview is a two way exchange of information as the job applicant is informed more about the demands of the job and briefly about the company itself. While on the other hand the employer appraises the applicant’s skill, knowledge and ability to fit the job opening. Normally these job interviews are recorded for further or final evaluation by the management. To be able to effectively gather all the details needed, please check out our free job interview meeting minutes samples below.

10+ Job Interview Meeting Minutes Samples

1. Job Interview Meeting Minutes Sample

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2. Printable Job Interview Meeting Minutes

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3. Standard Job Interview Meeting Minutes

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4. Formal Job Interview Meeting Minutes

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5. Job Interview Meeting Minutes Format

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6. Professional Job Interview Meeting Minutes

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7. Special Job Interview Meeting Minutes

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8. Strategic Job Interview Meeting Minutes

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9. Basic Job Interview Meeting Minutes

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10. General Job Interview Meeting Minutes

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11. Editable Job Interview Meeting Minutes

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What Is a Job Interview Meeting Minutes?

Meeting minutes are detailed notes that serve as an official written record of a meeting and this usually contains important issues that were discussed. Important details are then summarized and outlined. Meeting minutes are important for every organization as it can serve as future reference or proof for decisions that have been made. Or in a job interview setting, a reference for managers or the Human Resource department to help screen their job applicants and help come up with a final decision.

How to Write an Effective Job Interview Meeting Minutes ?

It is crucial that important details are recorded during a job interview as the job applicant’s future with the company is on the line. The steps below outline how to write an effective meeting minutes.

1. The Basics

Start off by taking note of the date, time, location as a proof that a meeting took place and for easier access.

2. Attendees

Note the participants of the meeting and if there was anyone who was unable to attend it. This can help identify who needs to be notified about what when on in the meeting. After which meeting minutes are then distributed to the parties that were absent.

3. Prepare an Agenda and Interview Questions

For a job interview meeting, take note of the main agenda and prepare the necessary list of interview questions, since this is the main purpose of the discussion. Basic questions includes the applicant’s personal introduction, strengths and weakness, finding the reason why applicant should be hired and what prompt him or her to choose the company and that particular job posting and if the applicant had a previous job, questions about why he or she left are asked. In some cases, the interviewer would also ask the salary expectation of the applicant as well. Employers also tend to give a brief introduction about their company and their expectation regarding the job applicant. Clarifications and questions from the interviewee are also part of the discussion.

4. Create an Outline

It is not necessary to record meeting minutes word by word, most especially if a lot of things were being discussed. Take note of the important answers and details then summarize all these into something understandable for other parties to read and go through. Make sure to review your outline and if necessary, add additional notes or clarify points raised. Never be bias and always be objective.

5. Distribution of the Meeting Minutes

Meeting minutes are then forwarded to higher management for careful assessment, so it is imperative that no important details were left out. You could be loosing a potential applicant should this lack critical information. So listening and jotting down notes is an essential factor when it comes to meeting minutes.

FAQs

What Is a Case Interview Question?

This a type of interview in which an applicant is presented a challenging business situation and that he or she must search and propose a solution regarding that situation.

What Is an Informational Interview?

This is meeting between two or more people to learn first hand about someone’s experience and knowledge in a field or company that interests you. This is not a job interview but more like a conversation between individuals trying to seek insights on a certain career or company.

What Is Acceptable to Wear to an Interview?

Wearing business or professional attire since interviews are done in formal business setting, you may want to leave a good lasting impression to your potential employers by dressing appropriately for the occasion.

Job interviews has always been a part of the job application process. It gives both parties a more personal way of trying to align their goals and objectives. To be able to recall the discussion made between applicant and employer, job interview meeting minutes must be written completely and objectively. Meeting minutes are then used as reference for further debate and ultimately to come up with a final decision.

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