Any organization would like to have an efficient way of letting people in. You do not want just anyone to have access to your premises without your permission. In a school, for example, you would need identification before they could enter, and keys are needed for areas that need authorization.
Key request forms are documents that people in an institution need to fill out in order to gain access to certain areas in the organization. Like any other requests, these requests may be approved or denied. Check out our Sample Forms to see what elements go into these kinds of documents.
Sample Key Card Request Form
Key Access Request Form
Staff Key Request Form Example
Key Request Application Form
College Key Request Form in PDF
Importance of Key Request Forms
Requesting for access to certain organization spaces would need to be made official. To do this, you must get the corresponding form from your organization and fill it out. Like any other request forms such as Time Off Request Forms and Vacation Request Forms, these requests are still subject to evaluation and approval. You might think of a key request as a trivial procedure that should not be taken too seriously, but it is actually a process that could possibly make a huge impact on an organization. Below are some reasons why you should take key request forms seriously.
- Key requests forms make the application process much more organized. You have the right documentation of all the requests in these forms so the process is much more organized.
- Key request forms provide all the applicant details. When it comes to evaluating a request, it becomes easier as these forms have all the fields that show information about the applicants.
- Key request forms provide instructions on key returns, key loss procedures, and so on. Information on how to deal with key losses, returns, etc., could be relayed on the form so it is clear what happens when it occurs. You also won’t have to constantly remind them on procedures.
Door Key Request Form
Business Office Key Request Form
Key Authorization Request Form
Duplicate Key Request Form
Key Request Fax Form
University Key Request Form
Who Can Use Key Request Forms?
Almost any institution can use these key request forms. Especially for areas where proper authorization is required for access, these forms come in handy. In these cases, you would need to carefully evaluate these requests and make sure they fit all the qualifications and have all the necessary requirements for entry. Institutions that could put these forms to good use include schools and universities, offices, and health-care places, to name a few.
Denied Key Requests
Key requests are evaluated based on the contents of the key request form in the same way a donation request is judged through the Donation Request Forms. However, there is more to approval or denying than just the forms. Here are some reasons why a key request is denied.
- Signature of authorizing person is missing.
- Some required information are missing.
- Request is for an area that is beyond the authorization of the person who signed the document.
- Request is for a person that is not given permission to enter the area (e.g., students in a personnel-only area)
- Key has been issued already to another requestor.
- Request for a key that was no longer in possession (i.e., lost or stolen)
Key requests, no matter how trivial it may be, need to be taken seriously. Check out our key request forms and feel free to download them for your own use.
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