Administrative assistant, or better known as the secretary or office clerk, is an office staff that performs administrative routine that micromanages the variety of task through organizing it. They are the right hand of the boss. They provided supportive roles that is needed in every business.
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Administrative Assistant Job Description
The following job functions that an admin assistant does are the following:
- Organizing and Documenting Files
This includes keeping and profiling all the important files of the company and this includes confidential documents, sample cover letters from applicants, work job orders, and any other inventory paperwork.
- Drafts and Sends Messages or E-mails
This includes drafting the written messages of their bosses or perhaps they write the message itself. But most of the time, they are asked to just send or forward the message to its appropriate receiver.
- Taking Telephone Calls
It could actually go both ways, either to take the call from clients or to make the call to them. Taking calls is part of their daily work as it is also the easiest way of communication, especially dealing with important matters to other important clients.
- Client Meetings
Most of the time, the admin assistant takes the front when facing with some clients. There are times that they take on the boss’ place when it could not make around with the client meeting. It is important the the admin assistant should be ready for such instances.
- Organizes Scheduling Appointments
As a secretary, they are also entitled to keep check with their boss’ schedule and keep reminding them with their appointments.
- Organize Special Events
Aside from organizing appointments and other schedules, they are also asked to organize special events and take care of the other things that will be needed from it such as event venues, food, and other activities that need to be in the event.
- Work Around Assistants for Other Staffs
Aside from working on a certain boss, they can also work for other employees, especially those who tackles tasks that truly needs her knowledge and skills.
What Are the Qualities That an Employer Look for in an Administrative Assistant?
- Reliable / Trustworthy
- Great multitasking ability
- Problem-solving and critical thinking
- Strong work ethic
- Approachable personality
If you are an administrative assistant who wants to update their resume, you might want to check out Administrative Assistant Cover Letter Samples. You can use these samples as it can be edited and free to download. Interested on another job role and want to update your resume? These Sample Office Assistant Resumes might work for you.
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When updating your resume, it is very important that your objectives correlate with your recent desired job position. As with this, it will be notified to the employer or recruiter that indeed your purpose of working suits with their business needs.
In applying for a job, it is important that you highlight the skills needed for the desired job position. Also it is advisable to focus your strengths and explain as to why such strength will be very helpful to the company’s business needs.
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