A letter of requisition contains details that demands or requests for material or services to be used by a company or an organization to finish the needed work. This request is usually attended to by the finance department of that institution. Most requests are for materials, like office supplies, ink for printing, bond paper for photocopying, and many more.

Before writing a requisition letter, you can find out more about them in this article. Some of the topics to be discussed here the types of requisition letters, when are requisition letters used, and difference between a requisition and a purchase order.

When Are Requisitions Required?

Have you tried writing a requisition letter format before? If you haven’t, you probably don’t have any idea when it is written. So here we will give you instances on when requisitions are required.

  • When there is a need to request for new supplies for the office.
  • When legally requesting for information to be released.
  • In the hospital setting, when requesting for a laboratory test and obligate the patient’s or their insurance provider to pay for it.
  • When requesting for office services, like fixing the air condition or fixing the Internet connection of a specific computer.

Types of Requisitions

There are four main types of requisitions that are being used nowadays. Each of these four types are discussed briefly below. You may also take a look at requisition letter samples.

  • A form requisition is used to request for the purchase of goods and services from the purchasing services department of an institution. This form is used when the cost of the purchase is more than the limit set by the company.
  • Paperless requisition is used similar to a form requisition. The only difference is you don’t have to fill out a form to make this request. It is done electronically.
  • Specialized requisition are used for special requests.
  • Internal requisition is a request mechanism to transfer a material from an inventory to another inventory.

The Difference between a Requisition and a Purchase Order

A requisition is a request made by a certain person in a company for supplies or services that is needed for the job. Depending on the company, there are requests that don’t need requisition. A purchase order, on the other hand, is the list of materials, supplies, or services that an institution would like to purchase from a specific supplier or company. The purchase order contains information such as name of item to be purchased, brand, quantity, vendor details, delivery dates, and many more. You may check requisition form examples.

What Is Requisition-to-Pay and Steps Involved in It?

Another term used for requisition-to-pay or R2P is procure-to-pay or P2P. It is described as the process by which an institution makes purchases and makes payments for goods and services. The success or failure of this process has been determined by factors, such as efficient use of people and good execution of the process, to name few. The steps involved in an R2P includes creation of purchase requisition, purchase order is generated, the vendor prepares the invoice, shipment of order, completion of the first 3 steps, application and issuance of payment to the vendor. Also check our employee requisition forms.

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