Isn’t it annoying when you forget to do something you needed to do? Everyone has had that moment when they get inside a room for something specific but get distracted and end up forgetting your actual purpose. You can’t always trust yourself to remember every task you need to do. Even the sharpest minds forget things sometimes. For forgetful minds, the best things to trust are daily notes and reminders for every task that needs tackling. This is especially useful when you need to discuss matters for your meetings. It would be horrible if there are things in your session you forget to do. That’s why you should equip yourself with a meeting action list.
Meeting Action List: Your New Tool for Productivity
When you have a new project coming, the first thing you would do is have a team meeting. Meetings are where you come up with strategic plans for your upcoming task. But what if there are things that would slip your mind? To prevent that from happening, you need to have a meeting action list. A meeting action list is a compilation of actions that need tackling. This helps your team remember the things they need to do when the meeting is over. A meeting action list describes the activities that your organization needs to do instead of describing the whole task. This encourages them to do things one step at a time until the project progress gradually improves.
The Value of Action Items
Getting a long list of tasks to do is very demotivating. No one wants to spend all their time doing something they don’t want to do. But that all depends on how the items get presented to the doer. The tasks in your action list are what you call action items, and they are more important than you think. They are the main points that you need to get through for your meeting. They show some similarities to the meeting minutes.
Other than just reminding you what you should do and how to do it, Meeting action items also offer different kinds of benefits. For one thing, they give your meeting more purpose. This keeps your team accountable for the tasks assigned to them. Another advantage is that they help your team understand which things are your priority. After all, there is a difference between urgent and important. Lastly, meeting action items inspire productivity. When people know what to prioritize, they get pumped up to do it instead of getting bored with doing small irrelevant things.
Meeting Action List vs. To-Do List
When you want something accomplished, you must remind yourself to do it. But just because you’ve got something written down doesn’t mean it can motivate you to actually get things done. As much as you want to deny it, sometimes a to-do list or action log becomes a list of things you’re not going to want to do. That’s why, when it comes to your meetings, you should use a meeting action list. Here are a few reasons why.
Forces You to Prioritize
Even when you say you are going to do something, there will be times when you wind up not doing them. That’s why learning to prioritize is a must. Unlike a to-do list, an action list is relatively short, so you can only write down the actually important things. This also means you won’t be wasting your team’s time and effort on trivial tasks.
Focus on Today
Preparing for the future isn’t wrong; it’s admirable, even. But when you get bombarded with things that need your attention today, you should probably stop worrying about things that haven’t happened yet. Having a meeting action list sends the message that you want to accomplish your tasks slowly but surely. Items that are done at a perfect pace are always better than something rushed.
There is really nothing quite like accomplishing your goals. When you see that your tasks are slowly getting done, you will feel as though you aren’t wasting your time. Meeting action lists may be short, but if the constantly bagging a few essential things leads to significant achievements. Your team will feel the momentum and get even more motivated to work harder.
8+ Meeting Action List Samples in PDF | DOC
When your team needs to do vital tasks, you shouldn’t give them any distractions. They need to put the focus on the task at hand. For efficient operations management, you will need a meeting action list. To give you more insight into what meeting action lists are, here are a few meeting action list samples you can look into.
1.Board Meeting Action List Sample
2. Meeting Action List Template
3. Meeting Action List in PDF
4. Meeting Action List Example
5. International Public Meeting Action List Sample
6. Group Meeting Action List Example
7. Panel Meeting Action List Sample
8. Meeting Action List in DOC
9. Sample Meeting Action List Template
Crafting an Effective Meeting Action List
They say a tool is only useful if you know how to use it. But then again, you can’t trust a dull knife to give you a clean cut. As beneficial as meeting action lists are, they are only as good as the way you craft them. To make sure your board meetings are efficient, you need to create a meeting action list that is effective. Here’s how to do it.
1. Create Action Items Along the Way
When creating a meeting action list, you need to do it gradually. You can’t create an action list before or after your meeting; there might be things you could miss. For every topic in your meeting agenda you get through, you could write one action item. You can use a premade table for your list, though.
2. Start with Verbs
When writing down the action, the best way to do it is by using sentences or phrases starting with verbs. This helps your team understand what exactly needs to be done. It’s easier to comprehend when you say something like, “analyze the marketing plan,” than just saying the term marketing plan.
3. Specify the Task
For your team to clearly get what you want them to do, you need to specify every action on your list. They need to comprehend the tasks needed to complete your action plan fully. Tell your team what details they need to keep in mind and what processes they need to do.
4. Assign Ownership
The best way to complete multiple tasks is by having different people handle different things. It would be best if you assigned the actions to every member of your team. You can refer to your attendance list on who should do what. This part is basically like executing a divide and conquer strategy.
Getting your team to do what they need to do is crucial for any organization. A collaborative effort will always get the job done. So if you can motivate your team to work hard, you are on your way to success.
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