It is every couple’s dream to spend their most precious day together with family, friends, and people that they really care for. That is why they would spend extravagantly to make sure that their guests would also have good fun and have exciting memories during their wedding day. If you are one of those who are preparing for their nuptial day, it would be best to also prioritize your guest list, aside from your to-do list and music list. In this article, we will help you write your guest list and learn its importance which you can read below.
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What Is a Guest List?
A guest list is a list containing names of individuals invited to a certain event (wedding, birthday party, corporate event, family reunion, etc.). A list is an important tool for the organizers and hosts because it helps them to determine the exact number of guests so they can plan appropriately and accordingly. It is significantly essential in wedding planning, especially when identifying how many save the date or invitation cards should be sent out, how many hotel rooms should be booked, how big the banquet should be, how many seating should be placed, and how many plane tickets should you buy.
How To Create a Wedding Guest List?
Are you preparing for your wedding day and in need of a wedding guest list you can write on? Then we suggest you get a template so you can write without difficulties! But if you want to make a draft on your notebook or paper, here are some tips and suggestions that you can follow when making your wedding guest list.
1. List Down the Names of Your Guests
First, you will have to write down the name of the individuals whom you want to invite to your wedding. Make sure that the list is discussed beforehand by you and your partner since they may also have people they want to come over, aside from their family of course. If you are sending the invitations and other wedding details by snail mail, make sure that you write down the correct contact information so there will be no mistakes and that they arrived exactly where they’re meant to be.
2. Categorize Them Into Groups
When it comes to the wedding seating arrangement, guests prefer to sit together at a table with people they are familiar or are close with. If you have an event planner, giving them a list of names that are fully categorized will also help them provide the necessary arrangements for that. If you are writing a budget estimate for the guests’ needs and gifts, you can also divide your budget according to priority.
3. Make a Deadline for RSVPs
If your invitation cards also come with RSVP cards, then remind your guests to send them back on a certain date for confirmation. This way, you will know who is sure to come and who can’t make it to your wedding. Also, this will aid you in finalizing your budget plans, banquet menu, seating arrangements, and other relevant tasks. If the RSVP card is not sent back to you due to various reasons, then you may call your guests for a gentle follow-up. If you have a website or page for the event program, then you can ask them to send you an e-mail letter for their response.
4. Anticipate for Plus-Ones
Even if your invitation admits only one or two persons at most, you can be sure that these people might bring another person along, such as sons, daughters, grandchild, or partners. This is why when you make your guest list, you need to anticipate the plus-ones. However, tell your guest to let you know if ever they want to bring someone along so they can make it to your final guest list.
Should I separate adults and children when making a guest list?
If you have children on your wedding day, may it be a child of a guest or someone from your family’s side, it is okay to not put them on a separate list. However, you can opt to do so if you want to be specific when it comes to the children especially during riding any transportation, preparing kid-friendly foods in reception, and/or if they have special needs that should be considered.
Who should be prioritized in a wedding guest list?
When writing your guest list, the first ones you should need to include are your family members as well as your spouse’s family, VIP guests (business partners, employers, celebrities, top government officials, etc.), sponsors, close friends, coworkers, and acquaintances.
Is a wedding guest list completely useless after the event?
After your wedding, we suggest that you do not throw away your guest list immediately. Keep it so you have something to look at when you finally decide to send out thank you cards to those who went to your wedding. If you are using a template though, you can just save it on your device, so there is no need to delete it.
Writing a guest list for your wedding is really fun and exciting as this provides you the opportunity to communicate with people you care about again. In addition, seeing the same people on your wedding day will really add to the joy and happiness when you open the next chapter of your life. Download our editable and printable wedding guest list today and start planning for your wedding without hassle.
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